TRANSMITTAL LETTER FOR BOARD MEETING OF JUNE 1, 2023
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to award Contract 23-033-11, Furnish and Deliver Miscellaneous Air Filters to Various Locations for a One-Year Period, Group A to Chicago Filter Supply, Inc. in an amount not to exceed $45,882.42, and Group C to Seherihde LLC in an amount not to exceed $4,138.27, Account 101-20000-623270.
Body
Dear Sir:
On March 16, 2023, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 23-033-11 Furnish and Deliver Miscellaneous Air Filters To Various Locations For A One-Year Period, beginning approximately July 1, 2023 and ending June 30, 2024.
In response to a public advertisement of March 29, 2023, a bid opening was held on April 18, 2023. The bid tabulation for this contract is:
GROUP A: PLEATED AIR FILTERS
CHICAGO FILTER SUPPLY, INC. $45,882.42
MERCURY PARTNERS 90 BI dba BRUCKER COMPANY INC. $46,421.04
FILTERBUY INCORPORATED $51,374.98
SEHERIHDE LLC $64,251.04
FLORENCE FILTER CORPORATION $81,080.80
GROUP B: BAG AIR FILTERS
FLORENCE FILTER CORPORATION $9,975.38
CHICAGO FILTER SUPPLY, INC. $10,697.18
MERCURY PARTNERS 90 BI, INC., dba BRUCKER COMPANY, INC. $10,791.70
SEHERIHDE LLC $10,987.76
GROUP C: ROLLOMAT AIR FILTERS
SEHERIHDE LLC $4,138.27
MERCURY PARTNERS 90 BI, INC., dba BRUCKER COMPANY, INC. $5,247.00
FLORENCE FILTER CORPORATION $7,648.59
CHICAGO FILTER SUPPLY, INC. $7,873.35
GROUP D: ODOR CONTROL AIR FILTERS
FLORENCE FILTER CORPORATION $17,134.36
SEHERIHDE LLC dba FREEDOM AIR FILTRATION INC. $20,897.55
CHICAGO FILTER SUPPLY, INC. $21,543.14
Chicago Filter Supply, Inc., the lowest responsible bidder for Group A, is proposing to perform the contract in accordance with the specifications. The estimated cost for Group A of this contract was $58,000.00, placing the total bid of $45,882.42 approximately 20.9 percent below the estimate.
Seherihde LLC, the lowest responsible bidder for Group C, is proposing to perform the contract in accordance with the specifications. The estimated cost for Group C of this contract was $1,800.00, placing the total bid of $4,138.27 approximately 129.9 percent above the estimate.
Groups B and D are still under review.
The Multi-Project Labor Agreement (MPLA) is not applicable to this contract because it does not fall under the provisions of the MPLA.
The Affirmative Action Ordinance, Revised Appendix D and Appendix V, will not be included in this contract because the estimate, per each individually awarded group of the contract, is less than the minimum threshold established by section 4 of the Affirmative Action Ordinance.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to award Contract 23-033-11, Group A to Chicago Filter Supply, in an amount not to exceed $45,882.42, and Group C to Seherihde LLC in an amount not to exceed $4,138.27.
Purchase orders will be issued for the material as required. Payment will be based on the unit cost as indicated in the contract documents.
No bid deposit was required for this contract.
Funds are available in Account 101-20000-623270.
Recommended, Darlene A. LoCascio, Director of Procurement and Material Management, DAL:SEB:MS:bn
Respectfully Submitted, Marcelino Garcia, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for June 1, 2023
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