TRANSMITTAL LETTER FOR BOARD MEETING OF JUNE 1, 2023
COMMITTEE ON STORMWATER MANAGEMENT
Mr. Brian A. Perkovich, Executive Director
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Authority to negotiate and enter into an Intergovernmental Agreement with and make payment to the Village of Western Springs for the design, construction, operation, and maintenance of the Springdale Drainage Improvements in Western Springs (23-IGA-29), in an amount not to exceed $1,000,000.00
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Dear Sir:
Authorization is requested to negotiate and enter into an Intergovernmental Agreement (IGA) with and make payment to the Village of Western Springs (Village) for the design, construction, operation, and maintenance of the Springdale Drainage Improvements in Western Springs (23-IGA-29), in an amount not to exceed $1,000,000.00.
As detailed in a Report on Stormwater Partnership Program (SPP) Project Submittals presented to the Board of Commissioners on April 6, 2023, between September 2022 and January 2023, the District solicited SPP project proposals from municipalities, townships, and other governmental agencies for District assistance, and received 31 applications. Of the 31 project applications received, the Engineering Department identified 10 projects that could be advanced through partnerships based on the anticipated funding available in 2023 for the District’s stormwater management program, including the subject project. Under this project, the Village proposes to construct a supplemental storm sewer system and storage basin, as depicted in the attached exhibit. The project is expected to mitigate flooding in the project area, benefitting approximately 20 homes and two local roads by providing adequate drainage to depressional areas of the neighborhood and detention for excess stormwater runoff.
The terms of the IGA will include payment by the District towards construction costs in an amount not to exceed $1,000,000.00. The total project cost, including design and permitting, is $5,720,000.00. Partial payments to the Village, to be set forth in the IGA, will be made at predefined intervals during construction, which is anticipated to commence in 2024. It is expected that $1,000,000.00 will be reimbursed to the Village in 2024. The Village has contributed to engineering and other design-related costs of the project, and will assume responsibility for construction, operation, and maintenance of the project. The Village will also be solely responsible for any change orders. The IGA will contain provisions that allow the District to review the project’s design, including the potential application of District biosolids, and perform inspections after construction. The IGA will also require the Village to advertise and award the construction contracts in conformance with the District’s Purchasing Act, Multi-Project Labor Agreement, and Affirmative Action Requirements.
The Affirmative Action goals to be applied will conform with the requirements of the Revised Appendix D that is in effect at the time of execution of this IGA. After construction, the Affirmative Action utilization on this project will be provided in an annual report summarizing goal attainment on stormwater partnerships.
Based on the foregoing, it is requested that the Board of Commissioners grant authority for the District to negotiate and enter into an IGA with and make payment to the Village in an amount not to exceed $1,000,000.00. It is further requested that the Chairman of the Committee on Finance, Executive Director, and Clerk be authorized to execute said agreement on behalf of the District, as well as any documents necessary to effectuate the transaction and conveyance, upon approval by the Director of Engineering as to technical matters and by the General Counsel as to form and legality.
Funds in Account 501-50000-612400 are being requested in 2024 in the amount of $1,000,000.00 and are contingent on the Board of Commissioners’ approval of the District’s budget for that year.
Requested, Catherine A. O’Connor, Director of Engineering, KMF:JK
Recommended, Brian A. Perkovich, Executive Director
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for June 1, 2023
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