TRANSMITTAL LETTER FOR BOARD MEETING OF JUNE 15, 2023
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to advertise Contract 23-603-11 Furnishing and Delivering Roadway Rock Salt to Various Service Areas, estimated cost $128,100.00, Accounts 101-67000/68000/69000-623130, Requisitions 1598080, 1598252, and 1598172
Body
Dear Sir:
Contract documents and specifications have been prepared for furnishing and delivering roadway rock salt to various service areas, at the request of the Maintenance and Operations Department.
The purpose of this contract is to furnish and deliver roadway rock salt to various service areas over a thirty-six month period.
The estimated cost for this contract is not to exceed $128,100.00. The estimated 2023, 2024, 2025 and 2026 expenditures are $17,818, $42,700.00, $42,700.00, and $24,882.00 respectively.
The Multi-Project Labor Agreement and Affirmative Action Ordinance, Revised Appendix D and Appendix V are not included in this contract because it is a furnish and deliver contract and there are no MBE/WBE/VBE that can supply the specific items as specified.
The tentative schedule for this contract is as follows:
Advertise July 19, 2023
Bid Opening August 15, 2023
Award September 7, 2023
Completion June 30, 2026
Funds are available in 2023 in Accounts 101-67000/68000/69000-623130. Funds for the subsequent years, 2024, 2025 and 2026, are contingent on the Board of Commissioner’s approval of the District’s budget for those years.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to advertise Contract 23-603-11.
Requested, John P. Murray, Director of Maintenance and Operations, EJS:JS:MAG:JR
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Marcelino Garcia, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for June 15, 2023
Attachment