TRANSMITTAL LETTER FOR BOARD MEETING OF JUNE 15, 2023
COMMITTEE ON Procurement
Mr. Brian A. Perkovich, Executive Director
Title
Authority to increase Contract 18-702-31, Furnish, Deliver, and Install Disc Filters at the Egan Water Reclamation Plant, to Independent Mechanical Industries, Inc., in an amount of $590,000.00 from an amount of $8,862,316.00 to an amount not to exceed $9,452,316.00, Account 401-50000-645650, Purchase Order 5001863
Body
Dear Sir:
On March 3, 2022, the Board of Commissioners authorized the Director of Procurement and Materials Management to award Contract 18-702-31, Furnish, Deliver, and Install Disc Filters at the Egan Water Reclamation Plant to Independent Mechanical Industries, Inc., in an amount of $8,895,000.00. The contract expires March 7, 2024.
As of May 31, 2023, the attached list of change orders has been approved.
Original Contract Amount $8,895,000.00
Date of Board Approval 3/3/2022
Cumulative Change Order (5/31/2023) ($32,684.00)
% Change of Original Contract Value 0.4%
Current Contract Value $8,862,316.00
Requested Increase $590,000.00
New Contract Value $9,452,316.00
% Change of Current Contract Value 6.7%
% Change of Original Contract Value 6.3%
The purpose of this change order is for asbestos abatement, removal of additional grout in the filter beds that was not shown on the as-built drawings and discovered during demolition, and additional work on the rotating assembly for raw sewage pump 1 that was not discovered until the pump was taken apart. This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the contract was signed and is in the best interest of the District.
The Affirmative Action Ordinance, Revised Appendix D and Appendix V goals for this contract are 20% Minority Business Enterprise (MBE), 9% Women Business Enterprise (WBE), 10% Small Business Enterprise (SBE), and 3% Veteran-owned Business Enterprise (VBE).
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to increase Contract 18-702-31 in an amount of $590,000.00 (6.7% of the current contract value), from an amount of $8,862,316.00 to an amount not to exceed $9,452,316.00.
Funds are available in Account 401-50000-645650.
Requested, John P. Murray, Director of Maintenance and Operations, EJS:JS:MAG:JR:JMC:mwk
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Marcelino Garcia, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for June 15, 2023
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