TRANSMITTAL LETTER FOR BOARD MEETING OF JUNE 15, 2023
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to advertise Contract 23-883-1Z, Furnish, Deliver, and Install One Digital Wide Format Scanner and Printer/Copier, Main Office Building Annex, estimated cost $40,000.00, Accounts 101-50000-634990 and 101-50000-612800, Requisition 1601011
Body
Dear Sir:
Contract documents and specifications have been prepared for Contract 23-883-1Z, Furnish, Deliver, and Install One Digital Wide Format Scanner and Printer/Copier. The equipment will be located in the Main Office Building Annex. The contract includes one-year of maintenance service.
The purpose of this contract is to procure equipment for the high volume of full-size plan sheets, and other large-format documents, within the Engineering Department Archives Section (EDAS) that require scanning and printing. The existing equipment that EDAS uses for scanning and printing these documents is past its useful life. In addition, this equipment will provide supplementary service for the Engineering Department’s printer/scanner in the Local Sewer Systems Section.
The estimated cost for this contract is $40,000.00.
A bid deposit is not required for this contract.
The Multi-Project Labor Agreement is not applicable to this contract because it is primarily a furnish and deliver contract.
The Affirmative Action Ordinance, Revised Appendix D and Appendix V are not included in this contract because the estimated cost is less than the minimum threshold established by Section 4 of the Affirmative Action Ordinance.
The tentative schedule for this contract is as follows:
Advertise July 5, 2023
Bid Opening July 25, 2023
Award August 10, 2023
Completion October 10, 2023
Funds are available in Accounts 101-50000-634990 and 101-50000-612800.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to advertise Contract 23-883-1Z.
Requested, Catherine A. O’Connor, Director of Engineering, CAO:GR:YML
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Marcelino Garcia, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for June 15, 2023
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