TRANSMITTAL LETTER FOR BOARD MEETING OF JUNE 15, 2023
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to advertise Contract 23-419-11 Elevator Maintenance and Repair Service at The Main Office Building Complex, estimated cost $172,000.00, Accounts 101-15000-612370 and 612390, Requisition 1601240
Body
Dear Sir:
Contract documents and specifications have been prepared for maintenance and repair of the elevators at the Main Office Building Complex for a three-year period.
The purpose of this contract is to provide services to maintain, repair, and conduct preventative measures for the six elevators at the Main Office Building Complex.
The estimated cost for this contract is $172,000.00. The estimated 2023, 2024, 2025, and 2026 expenditures are $14,700.00, $57,200.00, $57,200.00, and $42,900.00 respectively.
A bid deposit is not required for this contract as it is primarily a maintenance and repair service contract.
The contract specifications require that all work commence on the first of the month which follows the date of contract execution and be completed three years later. The contract is scheduled to begin October 1, 2023.
The Multi-Project Labor Agreement will be included in this contract.
The Affirmative Action Ordinance Revised Appendix D will be included in this contract. The associated Minority Business Enterprise (MBE) and Women Business Enterprise (WBE) individual "Miscellaneous Building Services" are: 15% MBE and/or WBE.
The tentative schedule for this contract is as follows:
Advertise July 12, 2023
Bid Opening August 1, 2023
Award September 7, 2023
Completion September 30, 2026
Funds are available in accounts 101-15000-612370 and 612390 for the 2023 expenditures. Fund for expenditures in years 2024, 2025, and 2026 are contingent on the Board of Commissioners’ approval of the District’s budget for those years.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to advertise Contract 23-419-11.
Requested, Shellie A. Riedle, Administrative Services Officer, IG:JRM
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Marcelino Garcia, Chairman, Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for June 15, 2023
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