TRANSMITTAL LETTER FOR BOARD MEETING OF JUNE 15, 2023
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to advertise Contract 23-RFP-15 Consulting Services to Develop an Executive Level Performance Evaluation Process, estimated cost $15,000.00, Account 101-25000-612430, Requisition 1601010
Body
Dear Sir:
Request for proposal (RFP) documents have been prepared for Consulting Services to Develop an Executive Level Performance Evaluation Process at the request of the Human Resources Department.
The purpose of this contract is to engage the services of a Proposer to develop a customized performance evaluation tool and process for the top non-elected official of the organization, the Executive Director. The Proposer must consult the nine (9) elected officials for whom the Executive Director reports, the Board of Commissioners (BOC), on the newly developed customized performance evaluation tool and process. The Proposer is expected to establish goals and performance measurements that are specific to the success of the organization and effectively appraises the Executive Director. It is anticipated that input from the BOC, the Executive Director and the department heads may be gathered as part of this process. Further, the Proposer may be asked to provide guidance on assorted topics specific to the performance evaluation process throughout the duration of the agreement. The length of time for this contract is one (1) year from the signing of the agreement, with an option to extend one (1) year.
The estimated cost is not to exceed $15,000.00.
A bid deposit is not required for this request for proposal.
The Diversity Section reviewed the request for proposal and concluded that Affirmative Action Appendix A and the Appendix V goals will not apply since the estimated total expenditures are below $100,000.00. Affirmative Action participation goals are only applicable to District contracts where the estimated total expenditure is in excess of $100,000.00.
The tentative schedule for this contract is as follows:
Advertise June 21, 2023
Proposals Received July 21, 2023
Award September 21, 2023
Completion November 30, 2023
Funds are available in Account 101-25000-612430.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to advertise Contract 23-RFP-15.
Requested, Thaddeus J. Kosowski, Acting Director of Human Resources, TJK:RJB:TP
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Marcelino Garcia, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for June 15, 2023
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