TRANSMITTAL LETTER FOR BOARD MEETING OF JUNE 15, 2023
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to award Contract 23-004-12 Furnish and Deliver Miscellaneous Steel and Stainless Steel to Various Locations for a One (1) Year Period, Groups A, B and E to RKM Metals LLC, in an amount not to exceed $86,612.18, and Groups C and D to Super Roco Steel and Tube LTD. II, in an amount not to exceed $119,429.46. Accounts 101-20000-623030, 623130 (As Revised)
Body
Dear Sir:
On March 2, 2023, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 23-004-11, Furnish and Deliver Miscellaneous Steel and Stainless Steel to Various Locations for a One (1) Year Period, beginning approximately July 1, 2023 and ending June 30, 2024.
In response to a public advertisement of March 15, 2023, a bid opening was held on April 11, 2023. No bids were received at that time.
In response to a public re-advertisement of April 26, 2023, a bid opening was held on May 9, 2023. The bid tabulation for this contract is:
GROUP A: STRUCTURAL STEEL SHEET, FLATS
RKM METALS LLC $29,898.92
SUPER ROCO STEEL AND TUBE, LTD. II $34,928.70
NORTHERN ILLINOIS STEEL SUPPLY CO. $61,387.65
GROUP B: STRUCTURAL STEEL ROUND, ANGLE
RKM METALS LLC $22,264.29
SUPER ROCO STEEL AND TUBE, LTD. II $23,336.64
TW METALS, LLC $40,215.00
NORTHERN ILLINOIS STEEL SUPPLY CO. $52,122.25
GROUP C: STRUCTURAL STEEL ROUND, SQUARE, ANGLE
RKM METALS LLC $49,655.42
SUPER ROCO STEEL AND TUBE, LTD. II $64,186.46
NORTHERN ILLINOIS STEEL SUPPLY CO. $108,704.35
GROUP D: STRUCTURAL STEEL STRIP, PLATE, GRATING
RKM METALS LLC $44,583.86
SUPER ROCO STEEL AND TUBE, LTD. II $55,243.00
NORTHERN ILLINOIS STEEL SUPPLY CO. $116,096.90
GROUP E: STAINLESS STEEL, FLAT, SHEET, PLATE
RKM METALS LLC $34,448.97
SUPER ROCO STEEL AND TUBE, LTD. II $39,558.20
NORTHERN ILLINOIS STEEL SUPPLY CO. $101,186.05
TW METALS, LLC $108,088.00
RKM Metals, LLC the lowest responsible bidder for Groups A, B and E, is proposing to perform the contract in accordance with the specifications. The estimated cost for Groups A, B and E is $178,000.00, placing the total bid of $86,612.18, approximately 51.3 percent below the estimate.
RKM Metals LLC, the lowest bidder for Groups C and D, did not quote all the items, as required in the terms and conditions of the contract. Therefore, the bid is considered non-responsive and rejected for failing to with the contract documents and in the public’s best interest. The Director of Procurement and Materials Management has notified RKM Metals, LLC of this action.
Super Roco Steel and Tube, LTD. II, the lowest responsible bidder for Groups C and D, is proposing to perform the contract in accordance with the specifications. The estimated cost for Groups C and D is $160,000.00, placing the total bid of $119,429.46, approximately 25.4 percent below the estimate.
The Multi-Project Labor Agreement (MPLA) is not applicable to this contract because it does not fall under the provisions of the MPLA.
The Affirmative Action Ordinance, Revised Appendix D and Appendix V, was not be included in this contract because the estimate, per each individually awarded group of the contract, is less than the minimum threshold established by Section 4 of the Affirmative Action Ordinance
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to award Contract 23-004-12, Groups A, B and E to RKM Metals, LLC, in an amount not to exceed $86,612.18 and Groups C and D to Super Roco Steel and Tube, LTD. II in an amount not to exceed $119,429.46.
Purchase orders will be issued for the material as required. Payment will be based on the unit cost as indicated in the contract documents. No bid deposit is required for this contract.
Funds are available in Accounts 101-20000-623030, 623130.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:MS:ds
Respectfully Submitted, Marcelino Garcia, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for June 15, 2023
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