TRANSMITTAL LETTER FOR BOARD MEETING OF JUNE 15, 2023
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to award Contract 23-053-11, Furnish and Deliver Lamps & Emergency Lighting to Various Locations for a One (1) Year Period, Group A to Neher Electric Supply, Inc., in an amount not to exceed $15,600.19, and Group B to Helsel-Jepperson Electrical, Inc., in an amount not to exceed $15,882.90 Account 101-20000-623070.
Body
Dear Sir:
On April 6, 2023, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 23-053-11, Furnish and Deliver Lamps & Emergency Lighting to Various Locations for a One (1) Year Period, beginning approximately August 1, 2023 and ending July 31, 2024.
In response to a public advertisement of April 19, 2023, a bid opening was held on May 9, 2023. The bid tabulation for this contract is:
GROUP A: LAMPS
NEHER ELECTRIC SUPPLY, INC. $15,600.19
HELSEL-JEPPERSON ELECTRICAL, INC. $15,741.12
INDUSTRIAL ELECTRIC SUPPLY $18,235.07
GROUP B EMERGENCY LIGHTING:
HELSEL-JEPPERSON ELECTRICAL, INC. $15,882.90
INDUSTRIAL ELECTRIC SUPPLY $16,139.29
Neher Electric Supply, Inc., the lowest responsible bidder for Group A, is proposing to perform the contract in accordance with the specifications. The estimated cost for this contract is $21,000.00, placing the total bid of $15,600.19, approximately 25.7 percent below the estimate.
Helsel-Jepperson Electrical, Inc., the lowest responsible bidder for Group B, is proposing to perform the contract in accordance with the specifications. The estimated cost for this contract is $13,000.00, placing the total bid of $15,882.90, approximately 22.2 percent above the estimate.
The Multi-Project Labor Agreement (MPLA) is not applicable to this contract because it does not fall under the provisions of the MPLA.
The Affirmative Action Ordinance, Revised Appendix D and Appendix V, will not be included in this contract because the estimate, per each individually awarded group of the contract, is less than the minimum threshold established by Section 4 of the Affirmative Action Ordinance.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to award Contract 23-053-11, Group A to Neher Electric Supply, Inc., in an amount not to exceed $15,600.19, and Group B to Helsel-Jepperson Electrical, Inc., in an amount not to exceed $15,882.90.
Purchase orders will be issued for the material as required. Payment will be based on the unit cost as indicated in the contract documents. No bid deposit is required for this contract.
Funds are available in Account 101-20000-623070.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:MS:ds
Respectfully Submitted, Marcelino Garcia, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for June 15, 2023
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