TRANSMITTAL LETTER FOR BOARD MEETING OF JUNE 15, 2023
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Issue purchase order to Landoll Company, LLC, to Furnish and Deliver One New Narrow Aisle Warehouse Forklift to the Stickney Water Reclamation Plant, under General Services Administration (GSA) Joint Purchasing Contract No. 47QMCA21D000C, in an amount not to exceed $98,600.40, Account 101-20000-634760, Requisition 1600074
Body
Dear Sir:
Authorization is requested to issue a purchase order to Landoll Company, LLC, to furnish and deliver one new Drexel SwingMast rear wheel drive / steer very narrow aisle warehouse forklift, model SLT 35AC, to the Stickney Water Reclamation Plant under General Services Administration (GSA) Joint Purchasing Contract No. 47QMCA21D000C. The purchase order will expire on December 31, 2023.
GSA currently has a competitively bid contract No. 47QMCA21D000C with Landoll Company, LLC for furnishing and delivering utility trucks and tractors, such as tow, cargo, baggage, tug tractors, loaders, electric burden carriers, etc. On October 6, 2011, the District’s Board of Commissioners authorized participation in the GSA Federal Cooperative Purchasing Program under the Government Joint Purchasing Act, 30 ILCS 525/0.01 et.seq. The contracts were established to enable all state agencies and authorized local governmental units to purchase equipment during the contract period. The term of the contract began on October 8, 2020, and expires on October 7, 2025.
The order consists of one new Drexel SwingMast rear wheel drive / steer very narrow aisle warehouse forklift, model SLT 35AC, to be used by storeroom personal. This forklift will be used to replace a 25-year-old Hyster Fork Truck Model E45XM-27 fork truck at the Stickney warehouse. The new articulating forklift will be able to move material from the pallet storage areas that the current Hyster fork truck does not allow. The new forklift will provide hands free driving down the narrow pallet racking aisles because it locks into an electrical wire that is buried in the floors of the pallet racking aisles; and will provide additional safety features including: a land guided wire guidance system, camera with operator compartment monitor, three wheel configuration, safety seat switch, horizontal fork indicator, and automatic return to neutral.
Landoll Company, LLC, is not registered to transact business in Illinois, but it is registered and in good standing in the State of Kansas. The Director of Procurement has requested to move forward with the recommendation to award.
The Multi-Project Labor Agreement (MPLA) is not applicable because the requirement does not fall under the provisions of the MPLA.
The Affirmative Action, Revised Appendix D and Appendix V, are not applicable because the contract, is less than the minimum threshold established by Section 4 of the Affirmative Action Ordinance.
The Procurement and Materials Management Department believes that participating in the General Services Administration contract will expedite the ordering and delivery of the equipment and reduce administrative costs.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to issue a purchase order to Landoll Company, LLC, in an amount not to exceed $98,600.40.
Funds are available in Account 101-20000-634760.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:MS:jd
Respectfully Submitted, Marcelino Garcia, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for June 15, 2023