TRANSMITTAL LETTER FOR BOARD MEETING OF JUNE 15, 2023
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Issue purchase order to Russo Hardware, Inc d/b/a Russo Power Equipment to Furnish and Deliver Four (4) Kubota Mowers to the Stickney Water Reclamation Plant, under the Sourcewell (formerly NJPA) Purchasing Co-operative Contract Number 031121-KBA, in an amount not to exceed $35,096.84, Account 101-69000-634990, Requisition 1597808
Body
Dear Sir:
Authorization is requested to issue a purchase order to Russo Hardware, Inc d/b/a Russo Power Equipment to furnish and deliver four (4) Kubota zero-turn mowers to the Stickney Water Reclamation Plant. The mowers are expected to be delivered by December 31, 2023.
Sourcewell (formerly NJPA) has a competitively bid contract with Kubota Tractor Corporation, for landscape and grounds maintenance equipment. Russo Hardware, Inc d/b/a Russo Power Equipment is a distributor for Kubota. On May 19, 2011, the Board of Commissioners granted authority to participate in the NJPA purchasing cooperative. The contracts were established to enable all state agencies and authorized local governmental units to purchase current model year production vehicles during the contract period. The term of contract 031121-KBA began on April 28, 2021, and expires on April 30, 2025.
This order consists of the procurement of four (4) new Kubota Z421KWT-3-60 60-inch zero-turn mowers. The tractors will be used by District staff to maintain the grounds at the Stickney Service Area.
Russo Hardware, Inc d/b/a Russo Power Equipment is registered and in good standing with the State of Illinois.
The Multi-Project Labor Agreement (MPLA) was not included in this contract because the requirement does not fall under the provisions of the MPLA.
The Affirmative Action, Revised Appendix D and Appendix V, are not applicable to this requirement because the contract is less than the minimum threshold established by Section 4 of the Affirmative Action Ordinance.
The Procurement and Materials Management Department believes that participating in the Sourcewell contract will expedite the ordering and delivery of the mowers and reduce administrative costs.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to issue a purchase order to Russo Hardware, Inc d/b/a Russo Power Equipment in an amount not to exceed $35,096.84.
Funds are available in Account 101-69000-634990.
Recommended, John P. Murray, Director of Maintenance and Operations
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:MS:cc
Respectfully Submitted, Marcelino Garcia, Chairman, Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for June 15, 2023