TRANSMITTAL LETTER FOR BOARD MEETING OF JULY 13, 2023
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to advertise Contract 23-030-11 Furnish and Deliver Lubricants to Various Locations for a One-Year Period, estimated cost $303,000.00, Account 101-20000-623860
Body
Dear Sir:
Contract documents and specifications have been prepared to furnish and deliver lubricants, beginning approximately November 1, 2023 and ending October 31, 2024.
The purpose of this contract is to furnish and deliver lubricants, to the District’s storerooms to maintain sufficient inventory levels, which are required for the day-to-day operational needs of the District.
The estimated cost of this contract is as follows:
Item 1: OIL,DIESEL ENGINE,55GL $5,000.00
Item 2: OIL,MOTOR,SAE 10W30,SDC#116,55GL $3,000.00
Item 3: OIL,ENGINE,CONV.,15W40,API CK-4/SN,55G $11,000.00
Item 4: OIL,HYDRAULIC,ISO 68,55GL $3,000.00
Item 5: OIL,LUBE,CHEVRON GST ISO#46,55GL $11,000.00
Item 6: FLUID,HYDRAULIC,SDC#7,55GL $15,000.00
Item 7: OIL,SYNTHETIC,MOBIL SHC#634,55GL $45,000.00
Item 8: OIL,TURBINE,ISO 150,SDC#5,55GL $5,000.00
Item 9: OIL,TURBINE,ISO 220,SDC #6,55GL $12,000.00
Item 10: OIL,MOTOR,HVY DUTY,SAE 10W,SDC #27,55GL $6,000.00
Item 11: OIL,MOTOR,HVY DUTY,SAE 30,SDC #29,55GL $4,000.00
Item 12: OIL,CYLINDER,SDC #39,ISO GRADE 680,55GL $2,000.00
Item 13: OIL,GEAR,ISO 220,SDC #40,55GL $7,000.00
Item 14: OIL,COMPOUND,EP 68,SDC #107,55GL $12,000.00
Item 15: TRANSMISSION FLUID,SDC#114,DEXTRON3,55GL $1,000.00
Item 16: OIL,CIRCULATING,ISO 32,SDC #118,55GL $38,000.00
Item 17: OIL, HYDRAULIC, ISO 46, ANTI-WEAR, 55GL $47,000.00
Item 18: OIL,GEAR,ISO 220,MOBIL #600XP220,55GAL $12,000.00
Item 19: LUBE,SYNTHETIC,GEAR,MOBIL #SHC626,55GAL $21,000.00
Item 20: OIL,SYNTHETIC,CHEVRON #680,55GAL $3,000.00
Item 21: OIL,SYNTHETIC,MOBIL GLYGOYLE #460 $31,000.00
Item 22: OIL,SYNTHETIC,GEAR,MOBIL SHC 220,55 GAL $7,000.00
Item 23: OIL,GEAR,HVY DUTY,ISO 150,EP #150,55GL $2,000.00
$303,000.00
No bid deposit is required for this contract.
The Multi-Project Labor Agreement (MPLA) is not applicable to this contract because it does not fall under the provisions of the MPLA.
The Affirmative Action Ordinance, Revised Appendix D and V will not be included in this contract because the estimate, per each individually awarded group of the contract, is less than the minimum threshold established by Section 4 of the Affirmative Action Ordinance.
The tentative schedule for this contract is as follows:
Advertise: July 26, 2023
Bid Opening: August 22, 2023
Award: October 5, 2023
Completion: October 31, 2024
Funds are available in Accounts 101-20000-623860.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to advertise Contract 23-030-11.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:JN:MS:SK
Respectfully Submitted, Marcelino Garcia, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for July 13, 2023