TRANSMITTAL LETTER FOR BOARD MEETING OF JULY 13, 2023
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Issue purchase order to Midway Industrial Equipment, Inc., to Furnish and Deliver One (1) Hyundai Electric Forklift to the Egan Water Reclamation Plant, under Sourcewell (formerly NJPA) Purchasing Contract No. 091520-HCE, in the amount not-to-exceed $36,424.15, Account 101-67000-634860. Requisition 1601852
Body
Dear Sir:
Authorization is requested to issue a purchase order to Midway Industrial Equipment, Inc., to furnish and deliver one (1) Hyundai electric forklift to the Egan Water Reclamation Plant. The forklift is expected to be delivered by December 31, 2023.
Sourcewell (formerly NJPA) has a competitively bid contract with Hyundai Construction Equipment Americas, Inc. (091520-HCE) for forklifts. Midway Industrial Equipment, Inc., is a distributor for Hyundai Construction Equipment Americas, Inc. On May 19, 2011, the Board of Commissioners granted authority to participate in the NJPA purchasing cooperative. The contracts were established to enable all state agencies and authorized local governmental units to purchase current model year production forklifts during the contract period. The term of contract 091520-HCE began on October 26, 2020 and expires on October 26, 2024.
The order consists of the procurement of one (1) Hyundai electric pneumatic tire forklift with a 3-year warranty (36-month/4,000 hours standard warranty and Crown 60-month battery warranty) for the Egan Water Reclamation Plant. The forklift will replace a non-functioning 17-year-old 2006 Mitsubishi electric forklift and be used by District staff to move materials around the plant.
Midway Industrial Equipment, Inc., is registered and in good standing with the State of Illinois.
The Multi-Project Labor Agreement (MPLA) is not applicable because the requirement does not fall under the provisions of the MPLA.
The Affirmative Action, Revised Appendix D and Appendix V, are not applicable to this requirement because it is primarily a furnish and deliver contract.
The Procurement and Materials Management Department believes that participating in the Sourcewell contract will expedite the ordering and delivery of the forklift and reduce administrative costs.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to issue a purchase order to Midway Industrial Equipment, Inc., in an amount not to exceed $36,424.15.
Funds are available in Account 101-67000-634860.
Recommended, John P. Murray, Director of Maintenance and Operations
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:MS:cc
Respectfully Submitted, Marcelino Garcia, Chairman, Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for July 13, 2023