TRANSMITTAL LETTER FOR BOARD MEETING OF AUGUST 10, 2023
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to increase purchase order to LoadSpring Solutions, Inc. for Web Hosting and Support of Oracle Primavera Software, in an amount of $8,889.00, from an amount of $78,225.00, to an amount not to exceed $87,114.00, Account 101-27000-612820, Purchase Order 3108943 (Deferred from the July 13, 2023 Board Meeting)
Body
Dear Sir:
On February 10, 2020, the Board approved entering into a contract for a three-year period ending March 31, 2023. In March, the contract was extended for 90 days until June 30, 2023 while a new bid for services was being advertised.
As of June 26, 2023, the attached list of change orders have been entered.
Original Contract Amount $69,336.00
Date of Board Approval 2/10/2020
Cumulative Change Order (3/14/2023) $8,889.00
% Change of Original Contract Value 12.82%
Current Contract Value $78,225.00
Requested Increase or Decrease $8,889.00
New Contract value $87,114.00
% Change of Current Contract Value 11.36%
% Change of Original Contract Value 25.64%
This increase is necessary in order to continue services through September 30, 2023 while a new contract is awarded and executed.
LoadSpring Solutions, Inc. is registered and in good standing with the State of Illinois.
This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the contract was signed and is in the best interest of the District.
The District uses Oracle Primavera, a critical path method (CPM) scheduling system, to manage all capital construction projects. The scheduling system provides a collaborative environment to both District personnel and contractors working with the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to increase the purchase order in an amount of $8,889.00 (11.36% of the current purchase order value), from an amount of $78,225.00, to an amount not to exceed $87,114.00.
Funds are available in Account 101-27000-612820.
Requested, Sean T. Kelly, Director of Information Technology, SK:BSV:bvs
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Marcelino Garcia, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for August 10, 2023
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