TRANSMITTAL LETTER FOR BOARD MEETING OF JULY 13, 2023
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Issue purchase order to Sutton Ford, Inc., to furnish and deliver ten 2023 Ford Edge sport utility vehicles under the City of Chicago Purchasing Contract 101191, in an amount not to exceed $362,403.40, Account 101-15000-634860, Requisition 1600678
Body
Dear Sir:
Authorization is requested to issue a purchase order to Sutton Ford, Inc. to furnish and deliver ten 2023 Ford Edge sport utility vehicles under the City of Chicago Purchasing Contract 101191.
The City of Chicago has a competitively bid contract with Sutton Ford, Inc., for the procurement of Ford sport utility vehicles. Section 3.3.10.9 of the City of Chicago contract, Participation By Other Local Government Agencies, allows other government agencies to purchase goods or services under this contract. The contract was established to enable the purchase of current model year production vehicles during the contract period. The term of the contract began on September 4, 2019, and expires on September 3, 2024.
These vehicles are needed to meet the District’s 2023 replacement plan. The vehicles selected for replacement will have met the replacement criteria of high lifetime-to-date maintenance costs, have over 10 years of service, or have been driven over 100,000 miles.
Sutton Ford, Inc. is registered and in good standing with the State of Illinois.
The Multi-Project Labor Agreement (MPLA) is not applicable because the requirement does not fall under the provisions of the MPLA.
The Affirmative Action, Revised Appendix D and Appendix V, are not applicable to this being an existing contract with the City of Chicago.
The Procurement and Materials Management Department believes that participating in the City of Chicago’s contract will expedite the ordering and delivery of vehicles and reduce administrative costs.
In view of the foregoing, it is requested that the Director of Procurement and Materials Management be authorized to issue said purchase order to Sutton Ford, Inc. in an amount not to exceed $362,403.40.
Funds are available in Account 101-15000-634860.
Requested, Shellie A. Riedle, Administrative Services Officer, JRM, lsa
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Marcelino Garcia, Chairman, Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for July 13, 2023