TRANSMITTAL LETTER FOR BOARD MEETING OF JULY 13, 2023
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to decrease Contract 22-107-21 Installation of a New Air Diffuser System in the North Aeration Basin and Associated Work at the Egan Water Reclamation Plant to Independent Mechanical Industries, Inc. in an amount of $78,180.00, from an amount of $2,425,156.00, to an amount not to exceed $2,346,976.00, Account 201-50000-645650, Purchase Order 5001882
Body
Dear Sir:
On August 11, 2022, the Board of Commissioners authorized the Director of Procurement and Materials Management to award Contract 22-107-21 Installation of a New Air Diffuser System in the North Aeration Basin and Associated Work at the Egan Water Reclamation Plant to Independent Mechanical Industries, Inc. in an amount not to exceed $2,390,000.00. The purchase order will expire on December 31, 2023.
As of February 27, 2023, the following list of change orders has been approved:
Original Purchase Order Amount $2,390,000.00
Date of Board Approval 8/11/2022
Cumulative Change Order (6/23/2023) $35,156.00
% Change of Original Purchase Order Value 1.47%
Current Contract Value $2,425,156.00
Requested Decrease ($78,180.00)
New Purchase Order Value $2,346,976.00
% Change of Current Purchase Order Value -3.22%
% Change of Original Purchase Order Value -1.80%
A decrease is requested to reduce the scope of work by removing Contract Item 3.2.5 Concrete Repair for Large Areas, as it has been determined that no repair is needed under this item. This change order will also move one of the ammonia sensors to the end of the aeration basin, which necessitates additional power and communication at the new location. The new location will provide better control and monitoring of the new system.
This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the contract was signed, and it is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to decrease Contract 22-107-21 in an amount of $78,180.00 (-3.2% of the current contract value), from an amount of $2,425,156.00, to an amount not to exceed $2,346,976.00.
Funds will be restored to Account 201-50000-645650.
Requested, Edward W. Podczerwinski, Director of Monitoring and Research, EWP:RA:JSG:MDZ:mb
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Marcelino Garcia, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for July 13, 2023
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