TRANSMITTAL LETTER FOR BOARD MEETING OF JULY 13, 2023
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Issue purchase order to Biotage, LLC to furnish and deliver two (2) Turbovap® II Evaporation Systems in an amount not to exceed $27,754.00, Account 101-16000-634970, Requisition 1601264
Body
Dear Sir:
Authorization is requested to issue a purchase order to Biotage, LLC, (Biotage) to furnish and deliver two (2) TurboVap® II Evaporation Systems. This purchase order will expire on December 31, 2023.
The Biotage TurboVap® II evaporation systems include two (2) coated manifold workstations and two (2) racks with end-point sensors. The evaporation systems will be used to evaporate sample extracts to desired volumes for the analyses of pesticide/PCB/base-neutral and acid extractable compounds and used for organic compound analyses, which are required by the NPDES, USEPA Part 503 rule, Sewage & Waste Control Ordinance, Water Quality Standard, and National Emission Standards for Hazardous Air Pollutants. The two (2) evaporation systems will replace two (2) units that are at the end of their useful life and require technicians to monitor system operations because the sensors are inoperable. Biotage will ship the new units and laboratory staff will install.
Biotage, the sole provider of TurboVap® II products and has submitted pricing for the equipment. Inasmuch as Biotage, is the only source of supply for the equipment required, nothing would be gained by advertising for bids (Section 11.4 of the Purchasing Act).
Biotage is not registered to transact business in the State of Illinois but has submitted a certificate of good standing from the State of North Carolina. The Director of Monitoring and Research has given approval to move forward with this vendor.
The Multi-Project Labor Agreement is not applicable to this contract because it is primarily a furnish and deliver contract.
The Affirmative Action Ordinance, Revised Appendix D is not included because Biotage is the sole-source provider.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to issue a purchase order to Biotage, in an amount not to exceed $27,754.00.
Funds are available in Account 101-16000-634970.
Requested, Edward W. Podczerwinski, Director of Monitoring and Research, EWP:RA:JC:SM:nj
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Marcelino Garcia, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for July 13, 2023