TRANSMITTAL LETTER FOR BOARD MEETING OF JULY 13, 2023
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to award Contract 23-666-11, Security Services at the Prairie Plan Site in Fulton County, Illinois, to Gamma Team Security, Inc., in an amount not to exceed $162,000.00, Account 101-69000-612490, Requisition 1580719
Body
Dear Sir:
On March 2, 2023, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 23-666-11, Security Services at the Prairie Plan Site in Fulton County, Illinois.
In response to a public advertisement of May 10, 2023, a bid opening was held on June 6, 2023. The bid tabulation for this contract is:
GAMMA TEAM SECURITY, INC. *$162,000.00
PER MAR SECURITY AND RESEARCH CORP. $172,036.00
D&S PRIVATE DETECTIVE, INC. $174,998.88
5TH MERIDIAN GROUP $266,120.00
SECURITAS SECURITY SERVICES USA, INC. *$881,060,544.00
*corrected total
Gamma Team Security, Inc., is proposing to perform the contract in accordance with the specifications. The estimated cost for this contract is $176,000.00, placing their bid of $162,000.00, approximately 8.0 percent below the estimate.
The Multi-Project Labor Agreement (MPLA) is not applicable to this contract because the services are provided in Fulton County, Illinois.
The Affirmative Action Ordinance Revised Appendix D, and Appendix V will not be included in this contract because the services do not allow for any subcontracting opportunities.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to award Contract 23-666-11 to Gamma Team Security, Inc., in an amount not to exceed $162,000.00, subject to the contractor furnishing a performance bond in form satisfactory to the Law Department and approved by the Director of Procurement and Materials Management.
The contractor shall furnish the services under this contract commencing upon approval of the contractor’s bond, and terminating twenty-four (24) months thereafter, or upon the expenditure of available funds, whichever occurs sooner.
Funds for the 2023 expenditures, in the amount of $24,297.80, are available in Account 101-69000-612490. The estimated 2024 and 2025 expenditures are $88,000.00 and $49,702.20, respectively. Funds for the 2024 and 2025 expenditures are contingent on the Board of Commissioners’ approval of the District’s budget for those years.
Requested, John P. Murray, Director of Maintenance and Operations
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:gv
Respectfully Submitted, Marcelino Garcia, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for July 13, 2023
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