TRANSMITTAL LETTER FOR BOARD MEETING OF JULY 13, 2023
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Issue purchase order for Contract 23-824-11, Furnish and Deliver One Horizontal Wheel Press to the Calumet Water Reclamation Plant, to Savage Engineering and Sales, Inc., in an amount not to exceed $262,000.00, Account 101-68000-634990, Requisition 1595271
Body
Dear Sir:
On March 2, 2023, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 23-824-11, Furnish and Deliver One Horizontal Wheel Press to the Calumet Water Reclamation Plant.
In response to a public advertisement on May 17, 2023, a bid opening was held on June 6, 2023. The bid tabulation for this contract is:
SAVAGE ENGINEERING AND SALES INC. $262,000.00
The Director of Procurement and Materials Management has reviewed the bidders’ list for this contract and is satisfied that the market for this service has been adequately solicited. A planholders’ survey revealed the following reasons for not bidding: cannot provide the equipment specified. In light of these findings, the Director of Procurement and Materials Management is of the opinion that the bid received is a fair and reasonable price, and nothing would be gained by rejecting the sole bid and re-advertising this contract.
Savage Engineering and Sales, Inc., the sole bidder, is proposing to perform the contract in accordance with the specifications. The estimated cost for this contract was $286,000.00, placing their bid of $262,000.00 approximately 8.4 percent below the estimate.
The Multi-Project Labor Agreement (MPLA) was not included in this contract because it is primarily a furnish and deliver contract.
The Affirmative Action Ordinance Revised Appendix D and Appendix V are not included in this contract because there are no subcontracting opportunities available because the requested work is not divisible.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to issue purchase order for Contract 23-824-11 to Savage Engineering and Sales, Inc. in an amount not to exceed $262,000.00.
The contractor shall furnish and deliver the equipment within 310 days after receipt of the purchase order.
Funds for the 2023 expenditures, in the amount of $262,000.00, are available in Account 101-68000-634990.
Requested, John P. Murray, Director of Maintenance and Operations
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:gv
Respectfully Submitted, Marcelino Garcia, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for July 13, 2023
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