TRANSMITTAL LETTER FOR BOARD MEETING OF JULY 13, 2023
COMMITTEE ON STORMWATER MANAGEMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to enter into an Intergovernmental Agreement with and make payment to the Illinois Department of Transportation (IDOT) for the IDOT 55th Street Relief Sewer (23-IGA-34), in an amount not to exceed $1,430,600.00
Body
Dear Sir:
Authorization is requested to enter into an Intergovernmental Agreement (IGA) with and make payment to the Illinois Department of Transportation (IDOT) for the IDOT 55th Street Relief Sewer (23-IGA-34), in an amount not to exceed $1,430,600.00.
On April 21, 2022, the Board of Commissioners authorized the District to negotiate an IGA with IDOT for design, construction, and maintenance of a new storm sewer in 55th Street to provide flood relief in the City of Countryside. IDOT, as part of their roadway reconstruction Contract 62C25, will be performing roadway and drainage improvements in the vicinity of East Avenue and 55th Street. As part of the District’s Plainfield Road Corridor study (Contract 14-112-5C), the District determined that a new storm sewer in the 55th Street right of way, between 7th Avenue and East Avenue, could reduce flooding impacting residential structures as well as local roadways in the City of Countryside. It was determined that the new storm sewer could be constructed most efficiently by collaborating with IDOT in connection with their roadway improvements under their Contract 62C25. The sewer will be designed, constructed, and maintained by IDOT and the District will collaborate on the design and provide funding towards installation of the new storm sewer.
IDOT has already awarded their Contract 62C25 and as a result the new storm sewer will be added to their project through a contract modification, which is anticipated to be advanced in 2023. IDOT’s contracting requirements will govern this work and include provisions for Disadvantaged Business Enterprise (DBE) participation.
The District and IDOT have agreed in principle to the terms of an IGA, which include payment by the District for the cost of the new relief sewer in an amount not to exceed $1,430,600.00. The terms of the IGA include the District paying the actual cost of the sewer installation, which may require an additional request at a later date for District funding to cover the actual costs exceeding the amount above.
Based on the foregoing, it is respectfully requested that the Board of Commissioners grant authority to enter into an IGA and make payment to IDOT in an amount not to exceed $1,430,600.00, by direct voucher. It is further requested that the Chairman of the Committee on Finance, the Executive Director, and Clerk be authorized to execute said agreement on behalf of the District, as well as any documents necessary to effectuate the transaction and conveyance, upon approval by the Director of Engineering as to technical matters and by the General Counsel as to form and legality.
Funds for this project are subject to appropriation in 2023 in Account 501-50000-612400.
Requested, Catherine A. O’Connor, Director of Engineering, KMF:JK
Recommended, Brian A. Perkovich, Executive Director
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for July 13, 2023