TRANSMITTAL LETTER FOR BOARD MEETING OF AUGUST 10, 2023
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to decrease emergency Contract 23-700-01, Repair of West Side Sludge Line on Devon Avenue in Chicago, Illinois, with Joel Kennedy Constructing Corp., in an amount of $11,684.01, from an amount of $50,000.00 to an amount not to exceed $38,315.99, Account 901-67000-667220, Purchase Order 3124392
Body
Dear Sir:
On Tuesday, June 6, 2023, the Director of Maintenance and Operations declared an operating emergency after a break was detected in the sludge line along Devon Avenue at Kimball Avenue in Chicago.
An emergency purchase order in an amount not to exceed $50,000.00 was issued to Joel Kennedy Constructing Corp. to repair the sludge line. The pavement was removed, the ground excavated, the sludge line repaired with a new clamp, and the line placed back in service. The roadway was returned to its original condition and the area was opened to traffic on June 16, 2023.
The contract has no prior change orders.
Original Purchase Order Amount $50,000.00
Cumulative Change Order (7/12/2023) $0.00
% Change of Original Contract Value 0.0%
Current Purchase Order Value $50,000.00
Requested Increase or Decrease ($11,684.01)
New Contract Value $38,315.99
% Change of Current Contract Value -23.4%
% Change of Original Contract Value -23.4%
This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the contract was signed and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to decrease emergency Contract 23-700-01 in an amount of $11,684.01 (23.4% of the current contract value), from an amount of $50,000.00 to a final amount not to exceed $38,315.99.
Funds will be restored to Account 901-67000-667220.
Requested, John P. Murray, Director of Maintenance and Operations, EJS:JS: MM
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Marcelino Garcia, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for August 10, 2023
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