TRANSMITTAL LETTER FOR BOARD MEETING OF AUGUST 10, 2023
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to advertise Contract 24-304-11 Annual Maintenance, Repairing, Recharging, and Hydrostatic Pressure Testing of Portable Fire Extinguishers for a Three (3) Year Period at Various Locations, estimated cost $150,100.00, Account 101-25000-612780, Requisition 1601009
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Dear Sir:
Contract documents and specifications have been prepared for Contract 24-304-11 Annual Maintenance, Repairing, Recharging, and Hydrostatic Pressure Testing of Portable Fire Extinguishers for a Three (3) Year Period at Various Locations. This contract begins on January 1, 2024, and ends on December 31, 2026.
The purpose of this contract is to ensure District owned fire extinguishers are maintained per the requirements of the National Fire Protection Association and the Occupational Safety and Health Administration. Portable fire extinguishers require annual re-certification, periodic testing, emergency recharge, and repair.
The estimated cost for this contract is $150,100.00. The estimated expenditures for 2024, 2025, and 2026 are $48,600.00, $50,000.00, and $51,500.00 respectively.
A bid deposit is not required for this contract.
The Diversity Section reviewed this contract and concluded that Affirmative Action Ordinance Revised Appendix A and Revised Appendix V goals will not apply.
The tentative schedule for this contract is as follows:
Advertise August 16, 2023
Bid Opening September 12, 2023
Award October 5, 2023
Completion December 31, 2026
Funds for 2024, 2025 and 2026 will be requested in Account 101-25000-612780, and are contingent on the Board of Commissioners’ approval of the District’s budget for those years.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to advertise Contract 24-304-11.
Requested, Thaddeus J. Kosowski, Director of Human Resources
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Marcelino Garcia, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for August 10, 2023
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