TRANSMITTAL LETTER FOR BOARD MEETING OF AUGUST 10, 2023
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to increase and extend the agreement with TierPoint, LLC, for Contract 17-483-12, Provide Co-Location Services for District Infrastructure, in an amount of $21,300.00, from an amount of $342,546.66 to an amount not to exceed $363,846.66, Account 101-27000-612330, Purchase Order 3105936
Body
Dear Sir:
On January 24, 2019, the Board of Commissioners authorized the Director of Procurement and Materials Management to issue a purchase order to TierPoint, LLC for Contract 17-483-12, Provide Co-Location Services for District Infrastructure, for a 36-month period, in an amount not to exceed $270,600.00. The contract expired on June 26, 2023. The contractor has agreed to an extension.
As of June 26, 2023, the attached list of change orders has been entered.
Original Contract Amount $270,600.00
Date of Board Approval 1/24/2019
Cumulative Change Order (6/15/2023) $71,946.66
% Change of Original Contract Value 26.59%
Current Contract Value $342,546.66
Requested Increase or Decrease $21,300.00
New Contract value $363,846.66
% Change of Current Contract Value 6.22%
% Change of Original Contract Value 34.46%
The reason for the change order is to allow the District to fund the existing contract until September 24, 2023.
At this time, bids for the new contract have been received, and are being evaluated for consideration. It is anticipated that the new contract will be awarded in September 2023.
Co-location services allow the Information Technology Department to reliably maintain and manage the District’s core infrastructure environment by physically hosting critical network components at a secured data center facility. These services are a key component in the District’s Strategic Plan for Enterprise Resilience and as a national critical Infrastructure sector.
This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the contract was signed and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to increase the purchase order and amend the agreement in an amount of $21,300.00 (6.22% of the current contract value), from an amount of $342,546.66 to an amount not to exceed $363,846.66.
Funds are available in Account 101-27000-612330.
Requested, Sean T. Kelly, Director of Information Technology, STK:RP:rp
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Marcelino Garcia, Chairman, Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for August 10, 2023
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