TRANSMITTAL LETTER FOR BOARD MEETING OF AUGUST 10, 2023
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to increase Contract 21-692-11, Utilization and Transportation of Air Dried Biosolids from LASMA and CALSMA, Groups A and B, to Synagro Central, LLC, in an amount of $300,000.00, from an amount of $2,640,830.98 to an amount not to exceed $2,940,830.98, Accounts 101-68000/69000-612520, Purchase Order 5001806
Body
Dear Sir:
On May 6, 2021, the Board of Commissioners authorized the Director of Procurement and Materials Management to award Contract 21-692-11, Utilization and Transportation of Air Dried Biosolids from LASMA and CALSMA, Groups A and B, to Synagro Central, LLC, in an amount not to exceed $2,670,000.00. The contract expires on June 9, 2024.
As of July 21, 2023, the attached list of change orders has been approved.
Original Contract Amount $2,670,000.00
Date of Board Approval 5/6/2021
Cumulative Change Orders (7/21/2023) ($29,169.02)
% Change of Original Contract Value -1.1%
Current Contract Value $2,640,830.98
Requested Increase or Decrease $300,000.00
New Contract Value $2,940,830.98
% Change of Current Contract Value 11.4%
% Change of Original Contract Value 10.1%
An increase in contract value is requested to transport and land-apply biosolids. The utilization of biosolids varies from year to year and the amount available in 2023 was not known at the time the contract was executed. This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the contract was signed and is in the best interest of the District.
The Affirmative Action Ordinance, Revised Appendix D goals for this contract are 20% Minority Business Enterprise, 13% Women Business Enterprise, and 10% Small Business Enterprise.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to increase Contract 21-692-11, Groups A and B, in an amount of $300,000.00 (approximately 11.4% of the current contract value) from an amount of $2,640,830.98 to an amount not to exceed $2,940,830.98.
Funds are available in Account 101-69000-612520.
Requested, John P. Murray, Director of Maintenance and Operations, EJS:JS:JR: SSG
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Marcelino Garcia, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for August 10, 2023
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