TRANSMITTAL LETTER FOR BOARD MEETING OF AUGUST 10, 2023
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Issue a purchase order to Pomp’s Tire Service, Inc. to Furnish and Deliver eight (8) heavy equipment tires to the Lawndale Avenue Solids Management Area, in an amount not to exceed $33,646.40, Account 101-69000-623250, Requisition 1601407
Body
Dear Sir:
Authorization is requested to issue a purchase order to Pomp’s Tire Service, Inc. to furnish and deliver Deliver eight (8) heavy equipment tires to Lawndale Avenue Solids Management Area (LASMA). The parts will be delivered by December 31, 2023.
Sourcewell (formerly NJPA) has a competitively bid contract with Michelin North America, Inc., for heavy equipment tires. Pomp’s Tire Service, Inc is a distributor for Michelin North America, Inc. On May 19, 2011, the Board of Commissioners granted authority to participate in the NJPA purchasing cooperative. The contracts were established to enable all state agencies and authorized local governmental units to purchase tires and related equipment, supplies, and services during the contract period. The term of contract 082521-MLN began on November 2, 2021, and expires on November 4, 2025.
This purchase order consists of the procurement of eight (8) new Michelin heavy equipment tires for wheel loaders that are used at the solids management site to load solids into trucks at LASMA.
Pomp’s Tire Service, Inc., Inc. is registered and in good standing with the State of Illinois.
The Multi-Project Labor Agreement (MPLA) was not included in this contract because the requirement does not fall under the provisions of the MPLA.
The Affirmative Action, Revised Appendix D and Appendix V, are not applicable to this requirement because the estimate is less than the minimum threshold by Section 4 of the Affirmative Action Ordinance.
The Procurement and Materials Management Department believes that participating in the Sourcewell contract will expedite the ordering and delivery of the mowers and reduce administrative costs.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to issue a purchase order to Pomp’s Tire Service, Inc., in an amount not to exceed $33,646.40.
Funds are available in Account 101-69000-623250.
Requested, John P. Murray, Director of Maintenance and Operations
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:MS:cc
Respectfully Submitted, Marcelino Garcia, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for August 10, 2023