TRANSMITTAL LETTER FOR BOARD MEETING OF AUGUST 10, 2023
COMMITTEE ON Procurement
Mr. Brian A. Perkovich, Executive Director
Title
Issue purchase order to Arends Hogan Walker LLC, dba AHW LLC, to furnish and deliver two (2) 2024 John Deere Gator TEs to the Calumet Water Reclamation Plant, under Sourcewell (formerly NJPA) Purchasing Contract No. 031121-DAC, in an amount not to exceed $43,005.34, Account 101-68000-634860, Requisition 1602120
Body
Dear Sir:
Authorization is requested to issue a purchase order to Arends Hogan Walker LLC, dba AHW LLC, to furnish and deliver two (2) model year 2024 John Deere Gator TEs to the Calumet Water Reclamation Plant. The vehicles will be delivered by December 31, 2023.
Sourcewell (formerly NJPA) currently has a competitively bid contract with Deere & Company (031121-DAC), for grounds maintenance equipment, attachments, and accessories with related services. Arends Hogan Walker, LLC, dba AHW, LLC, is an authorized local dealer for Deere & Company. On May 19, 2011, the Board of Commissioners granted authority to participate in the NJPA purchasing cooperative. The contracts were established to enable all state agencies and authorized local governmental units to purchase current model year production vehicles during the contract period. The term of contract 031121-DAC began on June 30, 2021 and expires on April 30, 2025.
The order consists of two (2) 2024 John Deere Gator TEs (Model Year 2024) to be delivered to the Calumet Water Reclamation Plant. The electric John Deere Gators will be used by maintenance and operations staff to perform work at the Calumet Water Reclamation Plant.
Arends Hogan Walker, LLC, dba AHW, LLC, is registered and in good standing with the State of Illinois.
The Multi-Project Labor Agreement (MPLA) is not applicable because the requirement does not fall under the provisions of the MPLA.
The Affirmative Action, Revised Appendix D and Appendix V, are not applicable to this requirement because it is primarily a furnish and deliver contract.
The Procurement and Materials Management Department believes that participating in the Sourcewell contract will expedite the ordering and delivery of the vehicles and reduce administrative costs.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to issue a purchase order to Deere & Company in an amount not to exceed $43,005.34.
Funds are available in Account 101-68000-634860.
Requested, John P. Murray, Director of Maintenance and Operations
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:MS:np
Respectfully Submitted, Marcelino Garcia, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for August 10, 2023