TRANSMITTAL LETTER FOR BOARD MEETING OF AUGUST 10, 2023
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Issue purchase order for Contract 23-109-11, Furnish, Deliver, and Install a Droplet Digital Polymerase Chain Reaction System and all necessary peripheral equipment, to Bio-Rad Laboratories, Inc., in an amount not to exceed $105,677.16, Accounts 101-16000-634970, Requisition 1597054
Body
Dear Sir:
On April 20, 2023, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids Contract 23-109-11, Furnish, Deliver, and Install a Droplet Digital Polymerase Chain Reaction System and all necessary peripheral equipment.
In response to a public advertisement of May 24, 2023, a bid opening was held on June 13, 2023. The bid tabulation for this contract is:
BIO-RAD LABORATORIES, INC. $105,677.16
The Director of Procurement and Materials Management has reviewed the bidders’ list for this contract and is satisfied that the market for this service has been adequately solicited. A planholders’ survey revealed the following reason for not bidding: does not provide the equipment requested. In light of these findings, the Director of Procurement and Materials Management is of the opinion that the bid received is a fair and reasonable price, and nothing would be gained by rejecting the sole bid and re-advertising this contract.
Bio-Rad Laboratories, Inc., the sole bidder, is proposing to perform the contract in accordance with the specifications. The estimated cost for this contract was $102,700.00, placing their bid of $105,677.16 approximately 2.9 percent over the estimate.
The equipment will be delivered within sixty (60) days after receipt of the purchase order.
The Multi-Project Labor Agreement is not applicable to this contract because the classification of work does not fall within the provisions of the MPLA.
The Affirmative Action Ordinance, Revised Appendix D is not included in this contract because there are no MBEs, WBEs, or VBEs available that meet the qualifications for this contract.
There was no bid deposit required for this contract.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to issue a purchase order for Contract 23-109-11, to Bio-Rad Laboratories, Inc., in an amount not to exceed $105,677.16.
Funds are available in Account 101-16000-634970.
Requested, Edward W. Podczerwinski, Director of Monitoring and Research
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:gv
Respectfully Submitted, Marcelino Garcia, Chairman on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for August 10, 2023
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