TRANSMITTAL LETTER FOR BOARD MEETING OF AUGUST 10, 2023
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Issue purchase order to CDW Government LLC, to Furnish and Deliver Cisco SmartNet Support for Cisco Firewalls and Equipment, in an amount not to exceed $108,193.28, Accounts 101-27000-612820, 612840, Requisition 1603446
Body
Dear Sir:
Authorization is requested to issue a purchase order to CDW Government LLC to furnish and deliver Cisco SmartNet Support for Cisco Firewalls and Equipment. The term of this purchase order is August 30, 2023 to August 29, 2024.
Cisco SmartNet provides support for the Firewalls and Equipment on the District’s administrative data and voice network that enable interconnectivity for various District offices and plant locations.
On February 22, 2012, The City of Chicago advertised a Request for Proposal (RFP) for “Computer Hardware, Software Peripherals, and Related Maintenance and Installation Services” in collaboration with Cook County. Multiple responses were received by the proposal due date of June 6, 2012. CDW Government LLC was awarded the three-year contract effective October 1, 2014, with an option to extend the contract for two additional one-year terms. On September 28, 2017, the City of Chicago contract was extended to September 30, 2019. On September 24, 2019, the City of Chicago Contract was extended to September 30, 2021. On April 13, 2021, the City of Chicago Contract was extended to September 30, 2022. On June 1, 2022, the City of Chicago Contract was extended to September 30, 2023. Article 10) General Conditions, Section j) “Governmental Joint Purchasing Agreement,” allows other government agencies to purchase goods or services under this contract.
CDW Government LLC has submitted prices for SmartNet Support for Cisco Firewalls and Equipment for a one-year period per the established contract discount percentages. Inasmuch as CDW Government LLC is the only source of supply for the Cisco Firewalls and Equipment for a one-year period under this agreement, said purchase order may be issued without competitive bidding pursuant to Section 11.4 of the Purchasing Act.
CDW Government LLC is registered and in good standing with the State of Illinois.
The Multi-Project Labor Agreement (MPLA) is not applicable to this contract because it is primarily a furnish and deliver contract.
The Affirmative Action Ordinance, Revised Appendix D, and Appendix V are not applicable to this contract because it is primarily a furnish and deliver contract.
In view of the foregoing, it is requested that the Director of Procurement and Materials Management be authorized to issue said purchase order to CDW Government LLC in an amount not to exceed $108,193.28.
Funds are available in Accounts 101-27000-612820, 612840.
Requested, Sean T. Kelly, Director of Information Technology, SK:RP: EW
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Marcelino Garcia, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for August 10, 2023