TRANSMITTAL LETTER FOR BOARD MEETING OF AUGUST 10, 2023
COMMITTEE ON STORMWATER MANAGEMENT
Mr. Brian A. Perkovich, Executive Director
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Authority to negotiate and enter into an Intergovernmental Agreement with and make payment to the Village of Schiller Park for the design, construction, operation, and maintenance of Drainage Improvements in Schiller Park (23-IGA-30), in an amount not to exceed $1,500,000.00
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Dear Sir:
Authorization is requested to negotiate and enter into an Intergovernmental Agreement (IGA) with and make payment to the Village of Schiller Park (Village) for the design, construction, operation, and maintenance of Drainage Improvements in Schiller Park (23-IGA-30), in an amount not to exceed $1,500,000.00.
As detailed in a Report on Stormwater Partnership Program (SPP) Project Submittals presented to the Board of Commissioners on April 6, 2023, between September 2022 and January 2023 the District solicited SPP project proposals from municipalities, townships, and other governmental agencies for District assistance, and received 31 applications. Of the 31 project applications received, the Engineering Department identified 10 projects that could be advanced through partnerships based on the anticipated funding available in 2023 for the District’s stormwater management program, including the subject project. Under this project, the Village proposes to extend storm sewers along multiple local roads to redirect stormwater from their combined sewer system to an existing storm sewer, as depicted in the attached exhibit. The project is expected to mitigate flooding in the project area, benefitting approximately 45 residential structures by reducing the demand on the existing combined sewer system.
The terms of the IGA will include payment by the District towards construction costs in an amount not to exceed $1,500,000.00, of which $500,000.00 will be reimbursed to the District by Cook County under the American Rescue Plan Act Subrecipient Agreement the Board of Commissioners authorized on June 15, 2023. The total project cost, including design and permitting, is $2,030,000.00. Partial payments to the Village will be made at predefined intervals during construction, which is anticipated to commence in 2024. The Village has contributed to engineering and other design-related costs of the project, will assume responsibility for construction, operation, and maintenance of the project, and be solely responsible for any change orders. The IGA will contain provisions that allow the District to review the project’s design and perform inspections after construction. The IGA will also require the Village to advertise and award the construction contracts in conformance with the District’s Purchasing Act, Multi-Project Labor Agreement, and Affirmative Action Requirements.
The Affirmative Action goals to be applied will conform with the current requirements of the District’s Revised Appendix D upon execution of this IGA. After construction, the Affirmative Action utilization on this project will be provided in an annual report summarizing goal attainment on stormwater partnerships.
Based on the foregoing, it is requested that the Board of Commissioners grant authority for the District to negotiate and enter into an IGA with and make payment to the Village in an amount not to exceed $1,500,000.00. It is further requested that the Chairman of the Committee on Finance, Executive Director, and Clerk be authorized to execute said agreement on behalf of the District, as well as any documents necessary to effectuate the transaction and conveyance, upon approval by the Director of Engineering as to technical matters and by the General Counsel as to form and legality.
Funds are being requested in 2024, in Account 501-50000-612400, and are contingent on the Board of Commissioners’ approval of the District’s budget for that year.
Requested, Catherine A. O’Connor, Director of Engineering, KMF:JK
Recommended, Brian A. Perkovich, Executive Director
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for August 10, 2023
Attachment