TRANSMITTAL LETTER FOR BOARD MEETING OF AUGUST 10, 2023
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to advertise Contract 24-633-11, Furnish and Deliver Polymer, estimated cost $29,246,400.00, Accounts 101-67000/69000-623560, Requisitions 1603692 and 1603021
Body
Dear Sir:
Contract documents and specifications have been prepared for Contract 24-633-11, Furnish and Deliver Polymer, at the request of the Maintenance and Operations Department.
The purpose of this contract is to procure polymer for thickening sludge, for a three-year period.
The estimated cost for this contract is $29,246,400.00. The estimated 2024, 2025, and 2026 expenditures are $8,979,800.00, $9,845,400.00, and $10,421,200.00, respectively.
The bid deposit for this contract is $585,000.00. Polymer is an important chemical for process operations.
The Multi-Project Labor Agreement (MPLA) is not applicable to this contract because it is a furnish and deliver contract.
The Affirmative Action Ordinance Revised Appendix D and Appendix V are not included in this contract because there are no M/W/VBE firms available to provide the specified products.
The tentative schedule for this contract is as follows:
Advertise September 27, 2023
Bid Opening October 17, 2023
Award November 16, 2023
Completion December 31, 2026
Funds are being requested in 2024, in Accounts 101-67000/69000-623560, and are contingent on the Board of Commissioners’ approval of the District’s budget for that year. Funds for the subsequent years, 2025 and 2026, are contingent on the Board of Commissioners’ approval of the District’s budget for those years.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to advertise Contract 24-633-11.
Requested, John P. Murray, Director of Maintenance and Operations, EJS:JS:MM:JR
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Marcelino Garcia, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for August 10, 2023
Attachment