TRANSMITTAL LETTER FOR BOARD MEETING OF AUGUST 10, 2023
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Issue purchase order and enter into an agreement with ToolWatch LLC for ToolWatch Essentials software and maintenance in an amount not to exceed $10,766.00, Account 101-27000-612820, Requisition 1603569
Body
Dear Sir:
Authorization is requested to issue a purchase order and enter into an agreement with ToolWatch LLC to provide a one-year subscription to ToolWatch Essentials software and maintenance. This subscription period is from October 1, 2023 to September 30, 2024.
ToolWatch Essentials is used by Maintenance and Operations staff to manage inventory in tool cribs.
ToolWatch LLC, the sole service provider of ToolWatch Essentials, has submitted prices for the services required. Inasmuch as ToolWatch LLC is the only source of supply for the services required, nothing would be gained by advertising for bids (Section 11.4 of the Purchasing Act).
ToolWatch LLC is registered and in good standing with the state of Illinois.
The Multi-Project Labor Agreement (MPLA) is not applicable because the classification of work does not fall within the provisions of the MPLA.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to issue a purchase order and enter into an agreement with ToolWatch LLC in an amount not to exceed $10,766.00.
Funds are available in Account 101-27000-612820.
Requested, Sean T. Kelly, Director of Information Technology, STK:BVS:tw
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Marcelino Garcia, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for August 10, 2023