TRANSMITTAL LETTER FOR BOARD MEETING OF AUGUST 10, 2023
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Issue purchase orders for Contract 23-602-11, Furnishing and Delivering Chain, Sprockets and Appurtenances to Various Service Areas, Groups A and B to Fairfield Service Company of Indiana, LLC, in an amount not to exceed $587,864.84, Account 101-67000/69000-623270, Requisitions 1592983, 1592985
Body
Dear Sir:
On March 16, 2023, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids Contract 23-602-11, Furnishing and Delivering Chain, Sprockets and Appurtenances to Various Service Areas.
In response to a public advertisement of May 17, 2023, a bid opening was held on June 6, 2023. The bid tabulation for this contract is:
GROUP A: STICKNEY WATER RECLAMATION PLANT
FAIRFIELD SERVICE COMPANY OF INDIANA, LLC *$547,880.84
POWERDRIVE, LLC *$573,513.90
GROUP B: O’BRIEN WATER RECLAMATION PLANT
FAIRFIELD SERVICE COMPANY OF INDIANA, LLC $39,984.00
POWERDRIVE, LLC $43,982.40
*corrected total
Fairfield Service Company of Indiana, LLC., the lowest responsible bidder, proposes to perform the contract in accordance with the specifications. The estimated total cost of this contract was $1,255,360.00, placing their bid of $587,864.84 for Groups A and B combined, approximately 53 percent below the estimate for all groups.
The Multi-Project Labor Agreement (MPLA) and the Affirmative Action Ordinance, Revised Appendix D are not included in this contract because this contract indicates that subcontracting opportunities are not available and the requested work is not labor intensive, nor divisible due to the specialized design and manufacture of this type of item specification.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to issue purchase orders for Contract 23-602-11, Groups A and B, to Fairfield Service Company of Indiana, LLC., in an amount not to exceed $587,864.84.
All items will be delivered as specified in the time section in the contract documents on DS-6.
For Group A, funds for the 2023 expenditures, in the amount of $400,180.84, are available in Account 101-69000-623270. The estimated expenditure for 2024 is $147,700.00. Funds for the 2024 expenditure are contingent on the Board of Commissioners’ approval of the District’s budget for that year.
For Group B, funds for the 2023 expenditures, in the amount of $13,328.00, are available in Account 101-67000-623270. The estimated expenditure for 2024 is $26,656.00. Funds for the 2024 expenditure are contingent on the Board of Commissioners’ approval of the District’s budget for that year.
Requested, John P. Murray, Director of Maintenance and Operations
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:gv
Respectfully Submitted, Marcelino Garcia, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for August 10, 2023
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