TRANSMITTAL LETTER FOR BOARD MEETING OF AUGUST 10, 2023
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to increase purchase order to Ray O’Herron Company Inc., in an amount of $6,000.00 from an amount of $9,900.00 to an amount not to exceed $15,900.00, Account 101-15000-623700, Purchase Order 3124015
Body
Dear Sir:
On May 12, 2023, a purchase order was issued to Ray O’Herron Company Inc., to provide body armor for the Police Section, in an amount not to exceed $9,900.00. The purchase order will expire on December 31, 2023.
As of July 28, 2023, there have been no prior change orders.
Original Purchase Order Amount $9,900.00
Date of Board Approval N/A
Cumulative Change Orders (7/28/2023) $0.00
% Change of Original PO Value 0.0%
Current Purchase Order Value $9,900.00
Requested Increase $6,000.00
New Purchase Order Value $15,900.00
% Change of Current PO Value 60.6%
% Change of Original PO Value 60.6%
An increase in the purchase order is requested to purchase additional body armor for newly hired police officers as the Police Section works to fill the 10 vacant positions currently being held in the section. This change order complies with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the purchase order was issued and is in the District's best interest.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to increase the purchase order in an amount of $6,000.00 (approximately 60.6% of the current purchase order value) from an amount of $9,900.00 to an amount not to exceed $15,900.00.
Funds are available in Account 101-15000-623700.
Requested, Shellie A. Riedle, Administrative Services Officer, CO
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Marcelino Garcia, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for August 10, 2023