TRANSMITTAL LETTER FOR BOARD MEETING OF AUGUST 10, 2023
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Issue purchase orders to George E. Booth Co. Inc., to Furnish and Deliver Analyzer Materials and Equipment to Various Locations for a Three-Year Period, in a total amount not to exceed $360,000.00, Accounts 101-67000, 68000, 69000-623070
Body
Dear Sir:
Authorization is requested to issue purchase orders to George E. Booth Co. Inc., to furnish and deliver Endress & Hauser analyzer materials and equipment to various locations, on an as-needed basis, for approximately a three-year period. All materials and equipment will be delivered prior to August 31, 2026.
George E. Booth Co. Inc., the sole source distributor of the process equipment and parts, has submitted prices for the materials and equipment required. Purchase orders will be issued as needed using an outline agreement based on the unit prices received from George E. Booth Co. Inc. Inasmuch as George E. Booth Co. Inc., is the only source of supply for the equipment and parts required, nothing would be gained by advertising for bids (Section 11.4 of the Purchasing Act).
The materials and equipment are needed for analyzers, samplers, controllers, chemical solutions, probes, and instrumentation.
George E. Booth Co. Inc. is registered to transact business in Illinois and is in good standing.
The Multi-Project Labor Agreement (MPLA) is not applicable because the requirement does not fall under the provisions of the MPLA.
The Affirmative Action Ordinance, Revised Appendix D, and Appendix V, are not included because George E. Booth Co., Inc. is the sole provider of these parts.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to issue purchase orders to George E. Booth Co. Inc., in an amount not to exceed $360,000.00.
Funds for purchase orders to be issued under this Board authority will be limited by pricing periods for Accounts 101-67000, 68000, 69000-623070. The estimated expenditures for the period of 09/01/2023 through 08/31/2024 are $120,000.00, 09/01/2024 through 08/31/2025 are $120,000.00, and 09/01/2025 through 08/31/2026 are $120,000.00. Funds for years 2024, 2025, and 2026 expenditures are contingent on the Board of Commissioners’ approval of the District’s budget for those years.
Requested, John P. Murray, Director of Maintenance and Operations
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:MS:jd
Respectfully Submitted, Marcelino Garcia, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for August 10, 2023