TRANSMITTAL LETTER FOR BOARD MEETING OF SEPTEMBER 7, 2023
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Issue purchase order to Altorfer Industries Inc., to Furnish and Deliver One New Caterpillar Model #420-07XE Backhoe Loader to the O’Brien Water Reclamation Plant, under Sourcewell (formerly NJPA) Purchasing Contract No. 032119-CAT, in an amount not to exceed $152,580.00, Account 101-67000-634760, Requisition 1604501
Body
Dear Sir:
Authorization is requested to issue a purchase order to Altorfer Industries Inc. to furnish and deliver one backhoe loader, standard equipment, and standard warranty to the O’Brien Water Reclamation Plant. The backhoe loaders and accessories are expected to be delivered by December 31, 2023.
Sourcewell (formerly NJPA) has a competitively bid contract with Caterpillar, Inc., for construction and paving equipment. Altorfer Industries Inc. is a distributor for Caterpillar. On May 19, 2011, the Board of Commissioners granted authority to participate in the NJPA purchasing cooperative. The contracts were established to enable all state agencies and authorized local governmental units to purchase current construction equipment during the contract period. The term of contract 032119-CAT began on May 13, 2019 for a four-year term with an option to extend for one additional year. This contract was extended and will expire on May 13, 2024.
This purchase order consists of the procurement of one (1) new Caterpillar Model #420-07XE Backhoe Loader, standard equipment, and standard warranty. The loader will be used by District staff at the O’Brien Water Reclamation Plant to replace an existing tractor, purchased in 1995, that has reached the end of its useful life. The backhoe loader is essential for excavation, site preparation, and movement of heavy material. The newer model will include emission controls that meet the Tier4 Final/Stage V emission standards.
Altorfer Industries Inc. is registered and in good standing with the State of Illinois.
The Multi-Project Labor Agreement (MPLA) was not included in this contract because the requirement does not fall under the provisions of the MPLA.
The Affirmative Action, Revised Appendix D and Appendix V, are not applicable to this requirement because it is primarily a furnish and deliver contract.
The Procurement and Materials Management Department believes that participating in the Sourcewell contract will expedite the ordering and delivery of the equipment and reduce administrative costs.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to issue a purchase order to Altorfer Industries Inc. in an amount not to exceed $152,580.00.
Funds are available in Account 101-67000-634760.
Recommended, John P. Murray, Director of Maintenance and Operations
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:MS:cc
Respectfully Submitted, Marcelino Garcia, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for September 7, 2023