TRANSMITTAL LETTER FOR BOARD MEETING OF SEPTEMBER 7, 2023
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to advertise Contract 24-630-11, Furnishing and Delivering Chemical Coagulants, estimated cost $14,000,000.00, Accounts 101-68000/69000-623560, Requisitions 1603451 and 1603558
Body
Dear Sir:
Contract documents and specifications have been prepared for Contract 24-630-11, Furnishing and Delivering Chemical Coagulants, at the request of the Maintenance and Operations Department.
The purpose of this contract is to procure chemical coagulants for a thirteen-month period. There will be two groups: Group A for Ferric Chloride at the Stickney and Calumet Water Reclamation Plants and Group B for Aluminum Sulfate at the Calumet Water Reclamation Plant. Separate contracts could be awarded for each group.
The estimated cost for this contract is $14,000,000.00. The estimated 2024 and 2025 expenditures are $12,888,600.00 and $1,111,400.00, respectively.
The bid deposit for this contract is $560,000.00. The chemicals are needed to comply with the District’s NPDES permits.
The Multi-Project Labor Agreement (MPLA) is not applicable to this contract because it is primarily a furnish and deliver contract.
The Affirmative Action Ordinance Revised Appendix D and Appendix V will not be included in this contract because it is a furnish and deliver contract and there are no MBE/WBE/VBE firms available to provide the specified products.
The tentative schedule for this contract is as follows:
Advertise October 11, 2023
Bid Opening October 31, 2023
Award December 7, 2023
Completion January 31, 2025
Funds are being requested in Accounts 101-68000/69000-623560, and are contingent upon the Board of Commissioners’ approval of the District’s budget for 2024 and 2025.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to advertise Contract 24-630-11.
Requested, John P. Murray, Director of Maintenance and Operations, EJS:JS:MM:JR
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Marcelino Garcia, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for September 7, 2023
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