To watch the live meeting proceedings, please refresh this page at the scheduled meeting time, a link labeled "In Progress" will appear under the Video column
File #: 23-0833    Version: 1
Type: Agenda Item Status: Adopted
File created: 8/24/2023 In control: Procurement Committee
On agenda: 9/7/2023 Final action: 9/7/2023
Title: Authority to decrease emergency Contract 21-800-01, Emergency Repairs to the Calumet WRP HLIPS Main Switchgear, with Jamerson & Bauwens Electrical Contractors, Inc., in an amount of $24,141.46, from an amount of $500,000.00, to an amount not to exceed $475,858.54, Account 901-68000-667220, Purchase Order 3116033 (As Revised)

TRANSMITTAL LETTER FOR BOARD MEETING OF SEPTEMBER 7, 2023

 

COMMITTEE ON PROCUREMENT

 

Mr. Brian A. Perkovich, Executive Director

 

Title

Authority to decrease emergency Contract 21-800-01, Emergency Repairs to the Calumet WRP HLIPS Main Switchgear, with Jamerson & Bauwens Electrical Contractors, Inc., in an amount of $24,141.46, from an amount of $500,000.00, to an amount not to exceed $475,858.54, Account 901-68000-667220, Purchase Order 3116033 (As Revised)

Body

 

Dear Sir:

 

On September 23, 2021, the Board of Commissioners authorized an emergency agreement with Jamerson & Bauwens Electrical Contractors, Inc., for an amount not to exceed $500,000.00 to repair the main switchgear at the High-Level Influent Pump Station (HLIPS). The restoration was impacted by long lead times due to supply chain issues during the COVID-19 pandemic. The contractor completed the work and on June 15, 2023 and the HLIPS switchgear is fully functional.

 

The contract has no prior change orders.

 

Original Purchase Order Amount                                          $500,000.00

Cumulative Change Order (7/28/2023)                     $0.00

% Change of Original Contract Value                                          0.0%

Current Purchase Order Value                                          $500,000.00

Requested Increase or Decrease                                          ($24,141.46)

New Contract Value                                                                                    $475,858.54

% Change of Current Contract Value                                          -4.8%

% Change of Original Contract Value                     -4.8%

 

This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the contract was signed and is in the best interest of the District.

 

It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to decrease emergency Contract 21-800-01 in an amount of $24,141.46 (4.8% of the current contract value), from an amount of $500,000.00 to a final amount not to exceed $475,858.54.

 

Funds will be restored to Account 901-68000-667220.

 

Requested, John P. Murray, Director of Maintenance and Operations, EJS:JS

Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management

Respectfully Submitted, Marcelino Garcia, Chairman Committee on Procurement

Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for September 7, 2023