TRANSMITTAL LETTER FOR BOARD MEETING OF SEPTEMBER 7, 2023
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Issue purchase order and enter into an agreement for Contract 23-487-11, Provide Web Hosting and Support of Oracle Primavera Software for a Three-Year Period, with D. R. McNatty & Associates, Inc., in an amount not to exceed $72,000.00, Accounts 101-27000-612820, 612430, Requisition 1595031 (As Revised)
Body
Dear Sir:
On February 2, 2023, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 23-487-11, Provide Web Hosting and Support of Oracle Primavera Software for a Three-Year Period. The contract will expire three years after the issuance of the purchase order.
In response to a public advertisement of May 17, 2023, a bid opening was held on June 6, 2023. The bid tabulation for this contract is:
D.R. MCNATTY & ASSOCIATES, INC. $72,000.00
LOADSPRING SOLUTIONS, INC. $89,118.00
D. R. McNatty & Associates, Inc., the lowest responsible bidder for this contract, is proposing to perform the contract in accordance with the specifications. The estimated cost for this contract was $94,000.00, placing their bid of $72,000.00, approximately 23.4 percent below the estimate.
The Multi-Project Labor Agreement (MPLA) was not included in this contract because the classification of work does not fall within the provisions of the MPLA.
The Affirmative Action Ordinance, Revised Appendix D and Appendix V were not included in this contract because the estimate is less than the minimum threshold established by Section 4 of the Affirmative Action Ordinance.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to issue a purchase order and enter into an agreement for Contract 23-487-11, with D. R. McNatty & Associates, Inc., in an amount not to exceed $72,000.00.
No bid deposit was required for this contract.
Funds are available in Accounts 101-27000-612820, 612430.
Requested, Sean T. Kelly, Director of Information Technology
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:gv
Respectfully Submitted, Marcelino Garcia, Chairman, Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for September 7, 2023