TRANSMITTAL LETTER FOR BOARD MEETING OF SEPTEMBER 7, 2023
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to award Contract 23-049-11, Furnish and Deliver Miscellaneous Work Gloves to Various Locations for a One (1) Year Period, Groups A and B to Production Distribution Companies, Inc., in an amount not to exceed $9,715.17, Groups C and D to Cicero Mfg. & Supply Company, Inc., in an amount not to exceed $26,345.75, Account 101-20000-623700
Body
Dear Sir:
On June 1, 2023, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 23-049-11, furnish and deliver miscellaneous work gloves to various locations for a one (1) year period, beginning approximately October 1, 2023 and ending September 30, 2024.
In response to a public advertisement of June 21, 2023, a bid opening was held on July 18, 2023. The bid tabulation for this contract is:
GROUP A: CLOTH GLOVES
PRODUCTION DISTRIBUTION COMPANIES, INC. $ 5,341.67
2 SONS LLC $ 5,996.06
SAF-T-GARD INTERNATIONAL, INC. $ 7,622.90
MAGID GLOVE & SAFETY MFG. CO. $20,391.54
GROUP B: NEOPRENE GLOVES
PRODUCTION DISTRIBUTION COMPANIES, INC. $4,373.50
MAGID GLOVE & SAFETY MFG. CO. $5,196.50
SAF-T-GARD INTERNATIONAL, INC. $6,393.00
2 SONS LLC $6,767.21
GROUP C: LEATHER GLOVES
CICERO MFG. & SUPPLY COMPANY, INC. $12,534.75
MAGID GLOVE & SAFETY MFG. CO. $23,314.80
SAF-T-GARD INTERNATIONAL, INC. $23,587.00
PRODUCTION DISTRIBUTION COMPANIES, INC. $32,320.48
2 SONS LLC $36,576.46
GROUP D: CLOTH GLOVES
CICERO MFG. & SUPPLY COMPANY, INC. $13,811.00
SAF-T-GARD INTERNATIONAL, INC. $14,994.80
MAGID GLOVE & SAFETY MFG. CO. $15,784.00
2 SONS LLC $15,784.00
PRODUCTION DISTRIBUTION COMPANIES, INC. $17,046.72
WURTH USA INC. $36,539.96
Production Distribution Companies, Inc., the lowest responsible bidder for Groups A and B, is proposing to perform the contract in accordance with the specifications. The estimated cost for Groups A and B of this contract was $11,000.00, placing the total bid of $9,715.17 approximately 11.68 percent below the estimate.
Cicero Mfg. & Supply Company, Inc., the lowest responsible bidder for Groups C and D, is proposing to perform the contract in accordance with the specifications. The estimated cost for Groups C and D of this contract was $45,000.00, placing the total bid of $26,345.75 approximately 41.45 percent below the estimate.
The Multi-Project Labor Agreement (MPLA) is not applicable to this contract because it does not fall under the provisions of the MPLA.
The Affirmative Action Ordinance, Revised Appendix D and Appendix V, will not be included in this contract because the estimate, per each individually awarded group of the contract, is less than the minimum threshold established by Section 4 of the Affirmative Action Ordinance.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to award Contract 23-049-11, Groups A and B to Production Distribution Companies, Inc., in an amount not to exceed $9,715.17 and Groups C and D to Cicero Mfg. & Supply Company, Inc., in an amount not to exceed $26,345.75.
Purchase orders will be issued for the material as required. Payment will be based on the unit cost as indicated in the contract documents. No bid deposit is required for this contract.
Funds are available in Account 101-20000-623700.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:MS:dt
Respectfully Submitted, Marcelino Garcia, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for September 7, 2023
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