TRANSMITTAL LETTER FOR BOARD MEETING OF SEPTEMBER 21, 2023
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Issue purchase order and enter into an agreement with TierPoint, LLC, for Co-Location Services for District Infrastructure, in an amount not to exceed $26,634.00, Account 101-27000-612330, Requisition 1605819
Body
Dear Sir:
Authorization is requested to issue a purchase order and enter into an agreement with TierPoint, LLC, for Co-Location Services for District Infrastructure. The term of the service is September 25, 2023 through December 31, 2023.
Co-location services allow the Information Technology Department to reliably maintain and manage the District’s core infrastructure environment by physically hosting critical network components at a secured data center facility. These services are a key component in the District’s Strategic Plan for Enterprise Resilience and as a national critical Infrastructure sector.
Tierpoint is the current vendor for these services however the existing contract expires September 24, 2023. A new contract for these services was awarded on September 7, 2023. Internet service will need to be provisioned at the new vendor’s location and network hardware will need to be relocated to their facility. It is estimated that this transition should occur by December 2023. Tierpoint has agreed to continue providing service until the transition at the end of year but refuses to honor the prior contract pricing.
In view of the foregoing, it is requested that the Director of Procurement and Materials Management be authorized to issue said purchase order to TierPoint, LLC, in an amount not to exceed $26,634.00.
Funds are available in Account 101-27000-612330.
Requested, Sean T. Kelly, Director of Information Technology, SK:RP:uu
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Marcelino Garcia, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for September 21, 2023