TRANSMITTAL LETTER FOR BOARD MEETING OF SEPTEMBER 21, 2023
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Issue purchase orders for Contract 23-603-11, Furnishing and Delivering Roadway Rock Salt to Various Service Areas to Morton Salt, Inc., in an amount not to exceed $128,100.00, Accounts 101-67000, 68000, 69000-623130, Requisitions 1598080, 1598252, and 1598172
Body
Dear Sir:
On June 15, 2023, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 23-603-11, Furnishing and Delivering Roadway Rock Salt to Various Service Areas.
In response to a public advertisement of August 9, 2023, a bid opening was held on August 29, 2023. The bid tabulation for this contract is:
MORTON SALT, INC. $121,804.80
COMPASS MINERALS AMERICA INC. $166,383.60
The quantities specified in the contract documents were used for the purpose of comparing bids. The total amount to be expended on this contract, should usage differ from the estimated quantities, is not to exceed $128,100.00.
Morton Salt, Inc., the lowest responsible bidder, is proposing to perform the contract in accordance with the specifications. The estimated cost of this contract is $128,100.00, placing their bid of $121,804.80 approximately 4.9 percent below the estimate.
The Multi-Project Labor Agreement is not applicable to this contract because the classification of work does not fall within the provisions of the MPLA. The Affirmative Action Ordinance, Revised Appendix D and Appendix V are not included in this contract because it is a furnish and deliver contract and there are no MBE/WBE/VBE that can supply the specific items as specified.
There was no bid deposit required for this contract.
The contract shall begin five days after the issuance of the purchase orders and terminate thirty-six (36) months thereafter, or upon expenditure of available funds, whichever occurs sooner.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to issue purchase orders for Contract 23-603-11, to Morton Salt, Inc., in an amount not to exceed $128,100.00.
Funds for the 2023 expenditure, in the amount of $17,818.00, are available in Accounts 101-67000, 68000, 69000-623130. The estimated expenditure for 2024 is $42,700.00, for 2025 is $42,700.00, and for 2026 is $24,882.00. Funds for the 2024, 2025, and 2026 expenditures are contingent on the Board of Commissioners’ approval of the District’s budget for those years.
Requested, John P. Murray, Director of Maintenance and Operations
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:gv
Respectfully Submitted, Marcelino Garcia, Chairman, Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for September 21, 2023
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