TRANSMITTAL LETTER FOR BOARD MEETING OF OCTOBER 5, 2023
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to award Contract 23-013-11, Furnish and Deliver Calibration Gases to Various Locations for a One-Year Period, to 24 HR Safety LLC, in an amount not to exceed $30,139.36, Account 101-20000-623840
Body
Dear Sir:
On July 13, 2023, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 23-013-11, furnish and deliver calibration gases to various locations for a one-year period, beginning approximately November 1, 2023 and ending October 31, 2024.
In response to a public advertisement of August 9, 2023, a bid opening was held on August 29, 2023. The bid tabulation for this contract is:
24 HR Safety LLC $30,139.36
The Director of Procurement and Materials Management has reviewed the bidders' list for this contract and is satisfied that the market for this service has been adequately solicited. A plan holder’s survey revealed the following reasons for not bidding: do not stock, sell, or distribute calibration gases/cylinders. In light of these findings, the Director of Procurement and Materials Management is of the opinion that the bid received is a fair and reasonable price, and nothing would be gained by rejecting the sole bid and re-advertising this contract.
24 HR Safety LLC, the lowest responsible bidder, is proposing to perform the contract in accordance with the specifications. The estimated cost for this contract is $33,000.00, placing the total bid of $30,139.36, approximately 8.67 percent below the estimate.
The Multi-Project Labor Agreement (MPLA) is not applicable to this contract because it does not fall under the provisions of the MPLA.
The Affirmative Action Ordinance, Revised Appendix D and Appendix V will not be included in this contract because the estimate is less than the minimum threshold established by Section 4 of the Affirmative Action Ordinance.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to award Contract 23-013-11, to 24 HR Safety LLC in an amount not to exceed $30,139.36.
Purchase orders will be issued for the material as required. Payment will be based on the unit cost as indicated in the contract documents. No bid deposit is required for this contract.
Funds are available in Account 101-20000-623840.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:MS:SK
Respectfully Submitted, Marcelino Garcia, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for October 5, 2023
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