TRANSMITTAL LETTER FOR BOARD MEETING OF OCTOBER 5, 2023
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to award Contract 23-029-11 Furnish and Deliver Safety Apparel and Equipment and Welding Apparel to Various Locations for a One-Year Period, Groups A, B, D and E to Cicero Mfg & Supply Company, Inc., in an amount not to exceed $87,026.74, and Group C to Saf-T-Gard International, Inc., in an amount not to exceed $6,772.20, Accounts 101-20000-623570, 623680, 623700, 623780
Body
Dear Sir:
On July 13, 2023, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 23-029-11 Furnish and Deliver Safety Apparel and Equipment and Welding Apparel to Various Locations for a One-Year Period, beginning approximately November 1, 2023 and ending October 31, 2024.
In response to a public advertisement of July 26, 2023, a bid opening was held on August 22, 2023. The bid tabulation for this contract is:
GROUP A - SAFETY SUPPLIES
CICERO MFG. & SUPPLY COMPANY., INC. $ 54,430.11
MAGID GLOVE AND SAFETY MANUFACTURING COMPANY, LLC $ 57,167.01
ROOT BROTHERS MANUFACTURING & SUPPLY COMPANY $ 69,542.24
GROUP B - SLINGS
CICERO MFG. & SUPPLY COMPANY., INC. $ 3,848.28
ROOT BROTHERS MANUFACTURING & SUPPLY COMPANY $ 5,342.65
MAGID GLOVE AND SAFETY MANUFACTURING COMPANY, LLC $ 7,772.75
GROUP C - WELDING APPAREL
SAF-T-GARD INTERNATIONAL, INC. $ 6,772.20
MAGID GLOVE AND SAFETY MANUFACTURING COMPANY, LLC $ 7,589.24
CICERO MFG. & SUPPLY COMPANY., INC. $ 7,691.58
ROOT BROTHERS MANUFACTURING & SUPPLY COMPANY $ 8,460.75
GROUP D - FALL PROTECTION
CICERO MFG. & SUPPLY COMPANY., INC. $ 18,849.76
MAGID GLOVE AND SAFETY MANUFACTURING COMPANY, LLC $ 20,845.50
SAF-T-GARD INTERNATIONAL, INC. $ 21,188.00
ROOT BROTHERS MANUFACTURING & SUPPLY COMPANY $ 23,714.74
GROUP E - RESPIRATOR DEVICES
CICERO MFG. & SUPPLY COMPANY., INC. $ 9,898.59
SAF-T-GARD INTERNATIONAL, INC. $ 12,162.50
ROOT BROTHERS MANUFACTURING & SUPPLY COMPANY $ 13,188.09
MAGID GLOVE AND SAFETY MANUFACTURING COMPANY, LLC $ 108,283.55
Cicero Mfg. & Supply Company., Inc., the lowest responsible bidder for Groups A, B, D and E, is proposing to perform the contract in accordance with the specifications. The estimated cost for Groups A, B, D and E of this contract is $114,500.00, placing the total bid of $87,026.74, approximately 24 percent below the estimate.
Saf-T-Gard International, Inc., the lowest responsible bidder for Group C, is proposing to perform the contract in accordance with the specifications. The estimated cost for Group C of this contract is $6,500.00, placing the total bid of $6,772.20, approximately 4.2 percent above the estimate.
The Multi-Project Labor Agreement (MPLA) is not applicable to this contract because it does not fall under the provisions of the MPLA.
The Affirmative Action Ordinance, Revised Appendix D and Appendix V, will not be included in this contract because the estimate, per each individually awarded group of the contract, is less than the minimum threshold established by Section 4 of the Affirmative Action Ordinance.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to award Contract 23-029-11, Groups A, B, D and E to Cicero Mfg. & Supply Company., Inc., in an amount not to exceed $87,026.74, and Group C to Saf-T-Gard International, Inc., in an amount not to exceed $6,772.20.
Purchase orders will be issued for the material as required. Payment will be based on the unit cost as indicated in the contract documents. No bid deposit is required for this contract.
Funds are available in Accounts 101-20000-623680, 623570, 623700, 623780.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:MS:ds
Respectfully Submitted, Marcelino Garcia, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for October 5, 2023
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