TRANSMITTAL LETTER FOR BOARD MEETING OF OCTOBER 5, 2023
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to award Contract 23-009-11, Furnish and Deliver Cloths, Paper Towels & Toilet Tissue to Various Locations for a One (1) Year Period, Groups A, B and C to U.S. Compliance Centers, Inc., in an amount not to exceed $76,646.38, and Group D to The Standard Companies, Inc., in an amount not to exceed $4,346.00, Account 101-20000-623660
Body
Dear Sir:
On July 13, 2023, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 23-009-11, Furnish and Deliver Cloths, Paper Towels & Toilet Tissue to Various Locations for a One (1) Year Period, beginning approximately November 1, 2023 and ending October 31, 2024.
In response to a public advertisement of August 9, 2023, a bid opening was held on August 29, 2023. The bid tabulation for this contract is:
GROUP A - COTTON RAGS
U.S. COMPLIANCE CENTERS, INC. $ 3,533.78
PACIFIC STAR CORPORATION $ 50,720.44
GROUP B - PAPER TOWELS
U.S. COMPLIANCE CENTERS, INC. $ 48,461.60
WAREHOUSE DIRECT, INC. $ 55,160.77
THE STANDARD COMPANIES, INC. $ 71,846.55
PLASTIC EXPRESS INC. $ 232,209.73
PACIFIC STAR CORPORATION $ 490,913.37
GROUP C - TOILET TISSUE
U.S. COMPLIANCE CENTERS, INC. $ 24,651.00
WAREHOUSE DIRECT, INC. $ 26,086.77
PLASTIC EXPRESS INC. $ 26,363.88
THE STANDARD COMPANIES, INC. $ 29,916.00
PACIFIC STAR CORPORATION $ 70,303.97
GROUP D - WIPING RAGS
THE STANDARD COMPANIES, INC. $ 4,346.00
U.S. COMPLIANCE CENTERS, INC. $ 4,611.00
PLASTIC EXPRESS INC. $ 14,837.88
PACIFIC STAR CORPORATION $ 34,882.48
U.S. Compliance Centers, Inc., the lowest responsible bidder for Groups A, B and C, is proposing to perform the contract in accordance with the specifications. The estimated cost for Groups A, B and C of this contract is $85,000.00, placing the total bid of $76,646.38, approximately 9.8 percent below the estimate.
The Standard Companies, Inc., the lowest responsible bidder for Group D, is proposing to perform the contract in accordance with the specifications. The estimated cost for Group D of this contract was $5,000.00 placing the total bid of $4,346.00 approximately 13.1 percent below the estimate.
The Multi-Project Labor Agreement (MPLA) is not applicable to this contract because it does not fall under the provisions of the MPLA.
The Affirmative Action Ordinance, Revised Appendix D and Appendix V, will not be included in this contract because the estimate, per each individually awarded group of the contract, is less than the minimum threshold established by Section 4 of the Affirmative Action Ordinance.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to award Contract 23-009-11, Groups A, B and C to U.S. Compliance Centers, Inc., in an amount not to exceed $76,646.38 and Group D to The Standard Companies, Inc., in an amount not to exceed $4,346.00.
Purchase orders will be issued for the material as required. Payment will be based on the unit cost as indicated in the contract documents. No bid deposit is required for this contract.
Funds are available in Account 101-20000-623660.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:MS:ds
Respectfully Submitted, Marcelino Garcia, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for October 5, 2023
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