TRANSMITTAL LETTER FOR BOARD MEETING OF OCTOBER 5, 2023
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Issue purchase order to W.W. Grainger, Inc. to Furnish and Deliver Ceiling Tiles and Accessories for the Cecil Lue-Hing Complex at the Stickney Water Reclamation Plant, under Sourcewell (formerly NJPA) Purchasing Contract Number: 091422-WWG, in an amount not to exceed $96,436.68, Account 101-16000-623990, Requisition 1606137
Body
Dear Sir:
Authorization is requested to issue a purchase order to W.W. Grainger, Inc., to furnish and deliver ceiling tiles and accessories for the Cecil Lue-Hing Complex at the Stickney Water Reclamation Plant. The ceiling tiles and accessories will be delivered by December 31, 2023.
The ceiling tiles and accessories are necessary to replace ceiling tiles in the Cecil Lue-Hing Complex. The roof of the Cecil Lue-Hing Complex is in the process of receiving comprehensive repairs and upgrades to eliminate the potential for leaks and to meet current energy codes. The ceiling tiles procured under this authority will be installed by Maintenance and Operations trades.
Sourcewell, formerly National Joint Powers Alliance (NJPA), currently has a competitively bid contract with W.W. Grainger, Inc. (Purchasing Contract No. 091422-WWG), for the purchase of replacement ceiling tiles and necessary accessories. W.W. Grainger, Inc. is a local authorized distributor for Sourcewell.
On May 19, 2011, the Board of Commissioners granted authority to participate in the NJPA purchasing cooperative. The contract was established to enable all state agencies and authorized local governmental units to purchase equipment, products, or services. The term of the contract began on November 7, 2022, and will expire on November 7, 2026. The District has the ability to participate in Sourcewell Contracts under the Government Joint Purchasing Act, 30ILCS 525/0.01 et. seq.
W.W. Grainger, Inc. is registered and in good standing with the State of Illinois.
The Multi-Project Labor Agreement (MPLA), and Affirmative Action, Revised Appendix D do not apply to this purchase.
The Procurement and Materials Management Department believes that participating in the Sourcewell contract will expedite the ordering and delivery of the necessary ceiling tiles and accessories and reduce administrative costs.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to issue a purchase order to W. W. Grainger, Inc. in an amount not to exceed $96,436.68.
Funds are available in Account 101-16000-623990.
Requested, Edward W. Podczerwinski, Director of Monitoring and Research, EWP:RA:JSG:as
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Marcelino Garcia, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for October 5, 2023