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File #: 23-0953    Version: 1
Type: Agenda Item Status: Adopted
File created: 9/22/2023 In control: Procurement Committee
On agenda: 10/5/2023 Final action: 10/5/2023
Title: Authorization to amend Board Order of August 10, 2023, for Authority to increase Contract 20-690-11, Large Electric Motor Overhaul at Various Locations, Groups A, B, and C, to L & S Electric, Inc., in an amount of $100,000.00, from an amount of $867,832.00, to an amount not to exceed $967,832.00, Accounts 101-67000/68000/69000-612650, Purchase Order 5001762, Agenda Item No. 61, File No. 23-0743
Attachments: 1. Transmittal Letter for Board Meeting of August 10, 2023 - Agenda Item No. 61, File No. 23-0743

TRANSMITTAL LETTER FOR BOARD MEETING OF OCTOBER 5, 2023

 

COMMITTEE ON PROCUREMENT

 

Mr. Brian A. Perkovich, Executive Director

 

Title

Authorization to amend Board Order of August 10, 2023, for Authority to increase Contract 20-690-11, Large Electric Motor Overhaul at Various Locations, Groups A, B, and C, to L & S Electric, Inc., in an amount of $100,000.00, from an amount of $867,832.00, to an amount not to exceed $967,832.00, Accounts 101-67000/68000/69000-612650, Purchase Order 5001762, Agenda Item No. 61, File No. 23-0743

Body

 

Dear Sir:

 

At the Board Meeting of August 10, 2023, the Board of Commissioners duly authorized the above stated action, Agenda Item No. 61, File No. 23-0743.

 

The original transmittal letter and resulting order indicated, “The contract is for work on pump motors at various locations and this change order is to add the reconditioning of two pump motors at the Racine Avenue Pumping Station. This work was not known until after July 2nd and was not foreseeable when the contract was prepared.”

 

Same should be amended to, "The contract is for work on pump motors at various locations and this change order is necessary to complete a pump motor rehabilitation at the 95th Street Pump Station. The extent of the repairs could not be determined until the motor was removed and shipped to the contractor for further inspection and testing. This additional repair work was not foreseeable when the contract was prepared.”

 

Similarly, the original transmittal letter and resulting order indicated, “Purchase Order 5001762” and “Funds are available in Account 101-69000-612650”.

 

Same should be amended to, “Purchase Order 5001763” and “Funds are available in Account 101-68000-612650”.

 

All other information provided in the transmittal letter is correct.

 

Therefore, it is requested that the aforesaid Board Order of August 10, 2023, be amended to effect the changes set forth above, otherwise to remain in force and effect as heretofore enacted.

 

Requested, John P. Murray, Director of Maintenance and Operations, EJS:JS:SH:JMC

Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management

Respectfully Submitted, Marcelino Garcia, Chairman Committee on Procurement

Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for October 5, 2023

 

Attachment