TRANSMITTAL LETTER FOR BOARD MEETING OF OCTOBER 5, 2023
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to increase purchase order to Cincinnati Incorporated, in an amount of $87.96 from an amount of $9,995.00 to an amount not to exceed $10,082.96, Account 101-68000-612650, Purchase Order 3124855
Body
Dear Sir:
On July 14, 2023, a purchase order was issued to Cincinnati Incorporated to provide repair services for shearing equipment at the Calumet Water Reclamation Plant, in an amount not to exceed $9,995.00. The purchase order expires on December 31, 2023.
There have been no prior change orders.
Original Purchase Order (PO) Amount $9,995.00
Date of PO Issuance 7/14/2023
Cumulative Change Orders (9/22/2023) $0.00
% Change of Original PO Value 0.0%
Current PO Value $9,995.00
Requested Increase $87.96
New PO Value $10,082.96
% Change of Current PO Value 0.9%
% Change of Original PO Value 0.9%
An increase in the purchase order value is needed to fund freight charges for equipment delivery, which exceeded the original estimate. This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the purchase order was issued and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to increase the purchase order in an amount of $87.96 (approximately 0.9% of the current purchase order value) from an amount of $9,995.00 to an amount not to exceed $10,082.96.
Funds are available in Account 101-68000-612650.
Requested, John P. Murray, Director of Maintenance and Operations, EJS:JS:SH:JR
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Marcelino Garcia, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for October 5, 2023