TRANSMITTAL LETTER FOR BOARD MEETING OF OCTOBER 19, 2023
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Issue purchase order for Contract 24-304-11, Annual Maintenance, Repairing, Recharging, and Hydrostatic Pressure Testing of Portable Fire Extinguishers for a Three (3) Year Period at Various Locations, to U.S. Fire and Safety Equipment Co., in an amount not to exceed $92,869.00, Account 101-25000-612780, Requisition 1601009
Body
Dear Sir:
On August 10, 2023, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids Contract 24-304-11, Annual Maintenance, Repairing, Recharging, and Hydrostatic Pressure Testing of Portable Fire Extinguishers for a Three (3) Year Period at Various Locations.
In response to a public advertisement of August 23, 2023, a bid opening was held on September 12, 2023. The bid tabulation for this contract is:
U.S. FIRE AND SAFETY EQUIPMENT CO. *$92,869.00
NELBUD SERVICES LLC *$137,861.00
*corrected total
U.S. Fire and Safety Equipment Co., the lowest responsible bidder, is proposing to perform the contract in accordance with the specifications. The estimated cost for this contract was $150,100.00, placing their bid of $92,869.00 approximately 38 percent below the estimate.
The contract terminates on December 31, 2026.
The Multi-Project Labor Agreement is not applicable to this contract because the classification of work does not fall within the provisions of the MPLA.
The Affirmative Action goals are not applicable to this contract. There is a limited availability of socially and economically disadvantaged firms available to perform the scope of work for this contract.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to issue a purchase order for Contract 24-304-11, to U.S. Fire and Safety Equipment Co., in an amount not to exceed $92,869.00.
There was no bid deposit required for this contract.
Funds for the expenditures are being requested in the 2024 budget in Account 101-25000-612780. The estimated expenditures for 2024 are $30,956.00, for 2025 are $30,956.00, and for 2026 are $30,957.00. Funds for the 2024, 2025, and 2026 expenditures are contingent on the Board of Commissioners’ approval of the District’s budget for those years.
Requested, Thaddeus Kosowski, Director of Human Resources
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:gv
Respectfully Submitted, Marcelino Garcia, Chairman on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for October 19, 2023