TRANSMITTAL LETTER FOR BOARD MEETING OF NOVEMBER 2, 2023
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Issue purchase order and enter into an agreement with Environmental Resource Associates, Inc. to furnish and deliver proficiency testing standards, in an amount not to exceed $18,000.00, Account 101-16000-623570, Requisition 1607066
Body
Dear Sir:
Authorization is requested to issue a purchase order and enter into an agreement with Environmental Resource Associates, Inc. (ERA) to furnish and deliver proficiency testing standards. This purchase order will begin on approximately January 1, 2024, and expire on December 31, 2024.
ERA is the only provider that offers all proficiency testing standards in water/soil (inorganic, organic whole effluent toxicity, etc.) required by the Metropolitan Water Reclamation District of Greater Chicago to maintain laboratory accreditation and certification by the Illinois Department of Public Health, the Illinois Environmental Protection Agency, and the National Environmental Laboratory Accreditation Program.
ERA, the sole service provider of furnish and deliver proficiency testing standards, has submitted pricing for the services required. Inasmuch as ERA is the only source of supply for the services required, nothing would be gained by advertising for bids (Section 11.4 of the Purchasing Act).
ERA is registered and in good standing with the State of Illinois.
The Multi-Project Labor Agreement (MPLA) is not applicable to this contract because the classification of work does not fall within the provisions of the MPLA.
The Affirmative Action Appendix A and Appendix V are not included in this contract because the estimate is less than the minimum threshold by Section 4 of the Affirmative Action Ordinance.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to issue a purchase order and enter into an agreement with ERA, in an amount not to exceed $18,000.00.
Funds are being requested in 2024, in Account 101-16000-632570, and are contingent on the Board of Commissioners’ approval of the District’s budget for that year.
Requested, Edward W. Podczerwinski, Director of Monitoring and Research, EWP:RA:JC:nj Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Marcelino Garcia, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for November 2, 2023