TRANSMITTAL LETTER FOR BOARD MEETING OF NOVEMBER 2, 2023
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Issue purchase order to Verizon Connect NWF Inc., DBA Verizon Connect Fleet USA LLC, for the maintenance of a Vehicle Location System under the Sourcewell Purchasing Contract No. 020221-NWF in an amount not to exceed $53,439.00, Account 101-15000-612860, Requisition 1607472
Body
Dear Sir:
Authorization is requested to issue a purchase order to Verizon Connect NWF Inc., DBA Verizon Connect Fleet USA LLC, for the maintenance of a Vehicle Location System under the Sourcewell Purchasing Contract No. 020221-NWF. This purchase order will begin on January 1, 2024 and expire on December 31, 2024.
Sourcewell currently has a competitively bid contract with Verizon Connect NWF Inc., DBA Verizon Connect Fleet USA LLC, for the monitoring and installation of telematics, fleet monitoring, asset tracking, and geofencing solutions. On May 19, 2011, the Board of Commissioners granted authority to participate in the Sourcewell purchasing co-operative. The contract was established to enable all state agencies and authorized local governmental units to purchase vehicle location services during the contract period. The term of the contract began on March 25, 2021 and expires on March 26, 2025.
Verizon Connect NWF Inc., is registered and in good standing with the State of Illinois.
The Multi-Project Labor Agreement is not applicable due to the specialized nature of the services required.
Appendix A and Appendix V are not included because the estimate is less than the minimum threshold established by Section 4 of the Affirmative Action Ordinance.
The Procurement and Materials Management Department believes that participating in the Sourcewell contract will expedite the ordering of the monitoring and installation of a vehicle location system and reduce administrative costs.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to issue a purchase order to Verizon Connect NWF Inc., DBA Verizon Connect Fleet USA LLC, in an amount not to exceed $53,439.00.
Funds for 2024 expenditure in Account 101-15000-612860 are contingent on the Board of Commissioners’ approval of the District’s budget for that year.
Requested, Shellie A. Riedle, Administrative Services Officer, CO:LSA
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Marcelino Garcia, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for November 2, 2023